Have you ever used the self-checkout in a supermarket? Played the slots at a Casino? Maybe you grabbed a drink from a vending machine or paid to park your car? If you’ve answered with a resounding “YES”, then you’ve done so with the aid of one of the 10 million devices installed by Crane Payment Innovations (CPI).
We make the technology that powers your everyday life, enabling more than 4 billion transactions every week in more than 143 currencies worldwide. From cash and coins to cards and mobile, we keep the world of payments moving with smart validation devices and business management software.
Headquartered in Malvern, PA, CPI is supported by: >2,000 global associates, 7 manufacturing sites and 12 corporate offices and a national field service organization.
WHAT YOU’LL BE DOING
As a Payroll Administrator, you will play a key role in ensuring accurate and timely payroll processing for the organization. You will work closely with HR, Finance, and departmental leaders to maintain payroll data, support statutory compliance, and deliver excellent employee experience. This role requires high attention to detail, confidentiality, strong organization skills, and the ability to manage deadlines effectively.
Key Responsibilities:
Payroll Processing
1. Prepare and process monthly payroll for UK employees (and support international payrolls where applicable)
2. Validate timesheets, overtime, shift allowances, bonuses, and other pay elements
3. Reconcile payroll records including new starters, leavers, and contractual changes
4. Ensure payroll transactions are accurate and in compliance with company policies and statutory legislation
Compliance & Reporting
5. Process statutory payments including SSP, SMP, SPP and redundancy payments
6. Handle PAYE, NIC, pension contributions, and other statutory deductions
7. Support year end activities including P60s, P11Ds, and HMRC submissions
8. Reconcile payroll control accounts and prepare payroll related journal entries for Finance
Employee Support
9. Act as the first point of contact for payroll queries, resolving them professionally and promptly
10. Provide payroll information and reports to HR and Finance as required
11. Partner with HR to ensure timely and accurate flow of employee data
Systems & Continuous Improvement
12. Work with HRIS and payroll systems to maintain accurate data
13. Contribute to process improvements and internal control enhancements across the payroll function
14. Support internal and external audits by providing documentation and analysis
WHO WE’RE LOOKING FOR
Qualifications and Requirements
15. Previous experience in payroll administration (in‑house payroll)
16. Strong understanding of UK payroll legislation and statutory requirements
17. Experience with payroll software (HR Select / HR Pay, ADP, or similar)
18. Proficient in Microsoft Excel and Outlook
19. Strong numerical and analytical skills
20. Ability to manage sensitive information with absolute confidentiality
Personal Attributes
21. Reliable – Dependable in managing critical finance functions and supporting colleagues
22. Detail-Oriented – Maintains accuracy in reconciliations, postings, and reporting
23. Proactive – Takes initiative to resolve queries and improve processes
24. Adaptable – Comfortable handling varied tasks, from AP duties to general office support
25. Team Player – Works collaboratively across the finance department and wider business