Hays HR are supporting a Leeds based academy to recruit a HR Operations ManagerTerm Time ONLY – On-site£32000 - £33800 per annumThis role will manage the front of house and administration function to deliver a high-quality, professional and customer-focused service for the academy. You will line manage, delegate to, and oversee the work of the Data, Systems and Admissions Officer, Receptionists, and other members of the administration team, ensuring that all workpleted is to the highest standard. You will also take responsibility for specific academy-wide projects as directed by the Principal / Senior Leadership Team. To oversee relevant processes and procedures to ensure that an exceptional administration service is provided to pupils, staff, and visitors to the academy.
1. Direct and oversee academy HR operations in line with trust HR policies and processes, regulatory requirements and guidance from the trust central HR team.
2. Be the first point of contact for all HR queries and advise on all HR matters.
3. Ensure the most up to date version of trust HR policies and procedures are being followed.
4. Manage the recruitment and onboarding process, ensuring adherence to the trust’s Safer Recruitment policy.
5. Be responsible for the timely and accurate submission of the annual staff workforce census.
6. Ensure that the trust induction and probation processes for new colleagues are conducted.
7. Accurately process all payroll notifications and adjustments, including for new starters, contractual variations, maternity/paternity, and leavers, liaising with payroll/finance colleagues as necessary.
8. Check and issue all staff contracts and contract variations.
9. Ensure that accurate absence records are kept in SIMs, monitoring absences against the trust’s absence triggers and ensuring appropriate action is taken by line managers.
10. Arrange and hold absence management meetings, including note taking and letter production in-line with the trust’s absence procedures.
11. Undertake Wellbeing Action Support Plans (WASPs) and to support with action planning.
12. Undertake employee relations case work with the support of the central HR team, such as grievance, disciplinary, (including safeguarding), absence management and capability/performance. To include organising hearings, case papers, note taking, drafting and issuing letters, conducting investigations, advising investigating officers and panels at meetings/hearings.
13. Manage the process for staff leavers.
14. Attend HR partnership meetings, sharing and cascading relevant updates or guidance with teams.
15. To attend and participate in training events, partake in ad hoc HR project work and assist with HR audits, or any management information analysis required.
16. To continually work to improve and streamline HR processes and systems and put forward suitable rmendations to continually improve the HR service.
17. To manage the process for staff annual leave, and requests for leave of absence in line with policy.
18. To take daily calls from absent staff, arrange cover and room changes where necessary.
19. Effective line management of the Data, Systems and Admissions Officer, Receptionists, and other members of the administration team, providing clear direction, setting priorities, delegating work and ensuring the quality ofpleted tasks.
20. Establish, develop, maintain, monitor and review the academy’s administration systems, processes and procedures.
21. Manage internal and externalmunications, including handling enquiries,plaints, correspondence, newsletters, and parent/carermunications.
22. Coordinate key administrative tasks such as trip organisation, events, open days, clubs, wraparound care bookings, and parent/carer meetings.
23. Ensure that correspondence, papers and other material are produced to high standards of timeliness, accuracy and presentation.
24. Responsible for the organisation of meetings including any administrative/catering requirements.
25. Provide a high level, full and confidential dictation and minute taking service where required.
26. Arrange travel and amodation.
27. Responsible for thepilation and upkeep of the whole school calendar.
28. Attend key after school events and fully participate in training days.
#4770812 - Jennifer Fisher