Job Description
Job Type: Permanent, Full Time
Salary: £31,200
Main Purpose:
* Account manage and contract all Royal College of General Practitioners (RCGP) events for internal and commercial spaces at 30 Euston Square.
* To plan and execute all Commercial meetings, conferences, events and exams allocated from the Senior Events Manager
* To ensure correct allocation of rooms/suites, and corresponded/deadline within agreed timeframes.
* To create, complete and have ownership of all Banqueting Event Orders (BEO’s) – detailing all event requirements from start to finish.
* To ensure that all BEO correspondence is dealt with promptly and communicated effectively to departments and partners.
* To assist with function sheets requirements including audio visual equipment, flowers, linen and entertainment (where necessary) and obtain quotations to send to clients for confirmation.
* To quote and negotiate with suppliers for audio visual, flowers, linen and entertainment (where necessary).
* To help oversee the banqueting diary (Delphi) ensuring that all information is accurate, up to date and that all the correct revenue has been inputted.
* Assistance in copying and distribution of the weekly BEO’s to all relevant parties.
* To comply with all legal requirements with particular reference to (but not exclusively) fire regulations, security, licence requirements and any Local Authority or Client stipulations.
* To attend all meetings and training courses as requested by the Senior Event Manager.
* To carry out any other reasonable duties as required achieving the objectives and targets of the sales and events team.
* Maintain good working relationship with other RCGP colleagues and other Searcys sites.
* Any other reasonable request by management.
Qualifications
* 1 year of experience within a similar role
* Meticulous administration and prioritisation skills
* Excellent communication skills (internally and externally)
* Proactive and excellent time management
* English Language - fluent or bilingual proficiency
Additional Information
We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry.
A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging.
To find out more on the rich history of Searcys, please visit our website at www.searcys.co.uk