Centre Administrator - Rolleston
1. Greet all visitors to the Corps in a friendly and helpful manner
2. Manage all reception duties, including enquiries in a timely and efficient manner
About the Business:
The Salvation Army, a beacon of hope and transformation since 1865, operates in over 130 countries under the coordination of our International Headquarters in London. As a registered charity under the Charities Act 2005, we are committed to making a difference. Our diverse workforce, serving in New Zealand, Fiji, Tonga, and Samoa comprises more than 5,000 people including officers, employees, and a vibrant community of volunteers. We are proud to be recognised as a high-value employer that cherishes the contributions of each member of our caring workforce. Our volunteers, valued members of our Army, help us extend our reach and deepen our impact, embodying our commitment to community service. Together, we strive to continue our legacy of positive change.
About the Role:
The Centre Administrator will carry out administrative tasks including the smooth running of reception, answering phones, room hire arrangements, operations of property and communications between the faith community, community ministries team, tenants and public.
What will your responsibilities be:
3. Be a point of contact for all visitors to the Corps, directing and assisting as needed.
4. Ensure all visitors and people on site have signed in and out of the building.
5. Attend to the physical environment of the reception so that it is warm and welcoming.
6. Manage all incoming telephone calls, process email enquiries and manage mail / courier deliveries and pick up.
7. Assist with weekly banking.
8. Oversee purchases for stationary, consumables, and cleaning supplies.
9. Ensure storage areas are neat and orderly.
10. Create newsletters, advertising material and flyers as needed.
11. Maintain and keep up to date TSA specific resources as required.
12. Maintains record of Corps contacts, database and statistics via SAMIS.
13. Assist with weekly banking and cash counting in a timely and accurate manner.
14. Ensure invoices and receipts are sent to the Support Services Business Administration Hub for processing.
15. Provide security for the front door and reception area.
16. Manage external building users booking and arrange paperwork with the Support Services Business Administration Hub.
17. Keep Corps inventory and asset registers up to date.
18. Oversee facilities maintenance and repairs of equipment and electrical / mechanical systems.
19. Monitor the building premises to ensure that it remains safe, secure and well-maintained.
Our ideal candidate will:
20. Have excellent written and oral communication skills.
21. Have good cross-cultural understanding.
22. Have the ability to work cooperatively in a team environment, sharing information, ideas and effective practices while maintaining client and service privacy, and confidentiality
23. Be committed to the mission of The Salvation Army
24. Have leadership and people management skills, able to lead and direct people to achieve.
25. Have a high level of problem-solving ability and initiative
26. Be adaptable and able to prioritise tasks and keep track of work progress and deadlines.
Our offer to you:
27. An additional working week of Salvation Army leave awarded annually on 1 July
28. Free confidential counselling services to support your wellbeing
29. Subsidised flu vaccinations
30. Discounted Medical Insurance with Southern Cross
31. TSA discount card for discount with various retailers such as Beaurepairs, Noel Leeming, Placemakers and Torpedo7
Candidates should be adaptable, energetic, self-motivated and committed to our mission of 'caring for people, transforming lives and reforming society'
Work days are Monday, Tuesday, Thursday & Friday from 9am to 2.30pm for a total of 20 hours per week
Hourly wage is $28.95
The Salvation Army is proud to be an equal opportunity employer and believes workplaces thrive with diversity.
The Salvation Army is a worldwide evangelical Christian church and human service provider. It is committed to caring for people, transforming lives and reforming society - all through the love of God shown in Jesus. The successful applicant should therefore show an ability to identify with the mission and values of The Salvation Army.