Office & Operations Coordinator
Overview
We are seeking a highly organised, proactive Office & Operations Coordinator to play a central role in the smooth and efficient running of our head office and wider group operations.
This is a hands‑on, autonomous role suited to an experienced office professional who enjoys taking ownership, solving problems, and working across multiple departments including Finance, Operations, HR and Health & Safety. You will act as a key point of coordination across the business, supporting day‑to‑day office operations, compliance administration, reporting, and supplier management.
The successful candidate will be confident working across multiple systems, comfortable prioritising a varied workload, and aligned with our values of professionalism, collaboration and attention to detail. This role offers the opportunity to become a trusted and integral part of a growing group of businesses.
Responsibilities
* Administrative support to departments including Finance, Sales, Operations, HR, H&S
* Oversee the administration of H&S across the group, inclusive of updating RAMS, accreditation renewals, ordering PPE, and assisting with H&S inductions and training
* Ordering office supplies and managing equipment inventories
* Collate and prepare reports, working across IT systems to pull relevant data
* Data entry and database upkeep
* Diary management and scheduling appointments or meetings
* Preparing documents and maintaining filing systems
* Liaise with external suppliers to manage office equipment maintenance and servicing, insurance claims handling, vehicle servicing
* Coordinating internal/external meetings, Company events, and ad hoc projects
* Ensuring confidentiality and proper handling of sensitive information across the group
* Ensure the office environment remains tidy and organised to promote efficiency
Requirements
* Strong organizational skills with the ability to multitask and reprioritise
* Flexible, proactive, and responsive to changing demands
* Confident in learning new tasks and embracing new challenges
* Excellent IT proficiency (MS Office suite, email systems; other admin tools beneficial)
* High attention to detail and commitment to accuracy
* Discretion and trustworthiness in handling confidential information
* Clear communication and professional interpersonal skills
* Capable of working independently and collaboratively across teams
Experience & Qualifications
* Previous experience in office administration or similar support roles
* Familiarity with working across multiple teams or business entities
* A proactive mindset with ability to work without constant supervision
Employment Details
* Location: Head Offices based in Tangmere, with occasional travel to other sites
* Hours: Full or Part time hours available (Monday–Friday)
* Salary: £28,000 – £30,000 FTE per annum, based on qualifications and experience
* Contract Type: Permanent
* Confidentiality: Strict requirement to uphold across all group companies
Why Join Greenwood Group?
* Be at the heart of a dynamic, multi-company enterprise
* Variety of tasks and exposure to different business areas
* Continuous professional growth and new challenges
* Friendly, collaborative, and supportive workplace culture
This role offers an engaging environment for motivated individuals eager to contribute to our organisation's success through excellent administrative support.
Job Types: Full-time, Part-time, Permanent
Pay: £28,000.00-£30,000.00 per year
Expected hours: 25 – 42.5 per week
Benefits:
* Company pension
* Employee discount
* On-site parking
* Profit sharing
Work Location: In person