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Private Client Legal Secretary, Oxford District
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Client:
Simpson Judge
Location:
Oxford District, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
4
Posted:
26.06.2025
Expiry Date:
10.08.2025
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Job Description:
Position: Private Client Legal Secretary/Front of House Assistant
Firm: Leading Legal 500 Firm
Hours: Mon-Fri 9-5 OR Mon-Tues 9-5
Are you a polished, proactive legal secretary with a warm and professional manner? Are you looking to join a prestigious Legal 500 firm known for excellence and client care?
Our client, a highly regarded Legal 500 law firm, seeks a Legal Secretary / Front of House Assistant to join their team in Henley-in-Arden. This role combines front-of-house duties with administrative support for senior fee earners.
Key Responsibilities:
Front of House Duties:
* Welcome visitors professionally and warmly.
* Prepare refreshments and ensure meeting rooms are ready.
* Manage office supplies and coordinate bookings via the office diary.
* Open and close the office as a trusted key holder.
* Liaise with contractors and support office operations.
* Handle post duties and local errands.
Legal & Administrative Support:
* Support fee earners with audio typing and document production.
* Draft correspondence and legal documents (Wills, LPAs, etc.).
* Manage client data and files, draft engagement letters, and handle archiving.
* Communicate professionally with clients via phone, email, and in person.
* Schedule and prepare for meetings, assist with client onboarding.
Compliance & Office Management:
* Assist with compliance documentation and liaise with the compliance team.
* Support document management and data entry.
* Manage document retrieval and posting slips.
Team Support:
* Provide general administrative support across the office.
About You:
* Experience as a legal secretary or in administration, preferably in Private Client.
* Excellent organisational and typing skills.
* Strong interpersonal skills and client service orientation.
* Ability to handle varied responsibilities independently and in a team.
* Proficiency in Microsoft Office.
* Proactive and dependable with adaptability.
Why Join?
* Join a reputable Legal 500 firm with a supportive culture.
* Be part of a friendly team in a welcoming office.
* Opportunities for professional growth and development.
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