We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English. Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL abb.vacancyrequests@wales.nhs.uk If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Aneurin Bevan University Health Board support flexible working. Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process Job Overview An exciting opportunity has arisen for a highly organised and motivated Business Support Manager to join the Surgery Division within Aneurin Bevan University Health Board. Reporting to the Service Transformation Manager, this post will play a key role in supporting the Divisional Management Team to deliver both operational and transformation priorities across a range of surgical and outpatient specialties. The post holder will provide comprehensive business, project and administrative support to ensure the effective coordination, monitoring and delivery of divisional objectives. They will support performance reporting, governance arrangements, business case development and service improvement projects, working collaboratively with clinical and managerial colleagues across the Division. This is an excellent opportunity for someone who enjoys variety, problem-solving and teamwork, and who is keen to develop experience in operational management and service transformation in a dynamic healthcare environment. Main duties of the job Provide high-quality business and project support to the Divisional Management Team. Coordinate Divisional governance meetings, including preparing agendas, papers and action logs. Produce reports, performance dashboards and presentations to support divisional decision-making. Support the development of business cases, service improvement initiatives and workforce or financial plans. Manage and maintain Divisional documentation, including Standard Operating Procedures and Terms of Reference. Work closely with Operational Managers, Clinicians and Corporate Colleagues to drive forward transformation and efficiency improvements. Support procurement and budget management processes, ensuring compliance with Health Board policies. The post holder will need to demonstrate flexibility, excellent communication skills and the ability to manage competing priorities while maintaining attention to detail. This post is fixed term / secondment for 12 months from start date to meet the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. Working for our organisation Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future. Education And Qualifications Essential criteria Educated to degree or equivalent or significant direct experience Working knowledge of Microsoft Office applications, particularly MS Word, Excel, Outlook, PowerPoint Desirable criteria Project Management experience / qualification Experience Essential criteria Extensive secretarial / administrative experience Experience of establishing and maintaining complex office systems Working experience of dealing with Board members and/or senior managers understanding the necessity to act in a pleasant and courteous manner whilst working effectively with others Desirable criteria Implementing change and change management, Performance management and Human resources Skills Essential criteria Excellent communication skills and ability to communicate well with staff at all levels; confidence to communicate effectively at levels involving director and senior executive levels Excellent organisational skills Confident in providing, receiving and dealing with complex, sensitive or confidential information Ability to negotiate with a diverse range of people across the whole Health Board and externally considering and overcoming barriers to communication to improve consistency in the understanding of complex information. Ability to work on own initiative, autonomously and as part of a team at a variety of different levels and to prioritise work load to achieve deadlines Minute taking and good people management skills Excellent verbal and written skills Desirable criteria Ability to speak welsh