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Role / Purpose
As part of the EMSOU Finance Team, the post holder will provide confidential financial and administrative support to the Head of Finance & Corporate Services, Regional Financial Management Accountant, and the Finance Operations Lead.
Note: Due to the nature of vetting clearance required for this role, you must have 5 years of continuous residency in the UK.
Core Responsibilities
Operational:
* Assist with the day-to-day administration of devolved budgets, financial estimates, and general financial matters, ensuring transactions are accurately recorded to comply with financial regulations.
* Prepare requested management information, monthly reports, and statistics.
* Research, extract, manipulate, and analyze data to assist in the compilation of comprehensive management reports and audits.
* Place orders for goods/services via the Finance System, ensuring delivery where required.
* Check and scrutinize delivery notes, receipt goods, and code relevant invoices and input onto the Finance System for payment.
* Raise invoices by checking and calculating payments and forwarding to appropriate forces, partners, and external agencies.
* Maintain required on-site cash services, make cash payments, issue receipts, ensure prompt banking, and regular cash balancing, in compliance with laid down cash handling procedures.
* Maintain and reconcile bank accounts, credit cards, and cash accounts, including monitoring accounts and processing urgent payments.
* Analyze and reconcile credit card expenditure and process appropriate recharges onto the Finance System.
* Maintain stationery stock and order supplies to ensure minimum stock levels.
* Process police and police staff overtime, expenses, and mileage claims, ensuring they are correctly completed, authorized, and coded according to regulations and deadlines.
* Provide advice and support in resolving financial queries related to overtime, enhanced pay, unsocial hours, travel, and expenses, in accordance with organizational policy and legislative compliance.
Essential Criteria
* Hold GCSE Grade C/Level 4 or equivalent in mathematics and English Language OR have relevant work experience of working to that standard.
* Proficient in managing Microsoft Outlook, Word, Excel, and databases, with the ability to present information concisely and accurately.
* Ability to assess new information and reorganize to meet changing priorities and work streams.
* Effective and professional communication skills, both verbal and written.
* Ability to manage customer expectations.
* Ability to work independently and as part of a team.
* Proactive and flexible approach to working under tight deadlines and responding to changes at short notice.
* Strong general administration and customer service skills.
This job posting is active and available.
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