Summary
Ambrey Baker are seeking a apprentice projects administrator to join a growing team, delivering exciting projects for well-established brands. As an apprentice projects administrator, you will work closely with various departments to ensure projects are delivered smoothly and with accuracy.
Wage
£11,778 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Training course
Business administrator (level 3)
Hours
Exact working patterns will be discussed at interview.
30 hours a week
Start date
Monday 2 March 2026
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
This is an exciting time to join our business and as a projects administrator, you will support the projects and wider team in delivering innovative solutions for our clients. This varied role would suit someone keen to learn about the industry, and with a keen eye for detail. From day one you will have the opportunity to learn from a highly-experienced team and develop your own skills, taking on responsibilities and impacting real projects. This is an exciting role for someone keen to start a rewarding career.
Key Responsibilities:
* Document Management: Maintain and manage both electronic and hard copy documents according to company procedures, ensuring they are accurate, complete, and compliant with standards
* Version Control: Track different versions of documents, ensuring that the most current versions are accessible and that outdated documents are archived appropriately
* Collaboration: Work closely with various departments to facilitate the document control process, ensuring that all team members have access to necessary documentation
* Quality Assurance: Review and verify all documentation to ensure compliance with internal quality control practices and external regulations
* Training: Train employees on records management procedures, including documentation, retention, retrieval, and destruction policies
* Reporting: Create ad hoc reports for internal and external purposes, assisting in audits and file migrations as needed
* Administrative Support: Assist project managers with administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation
What will you bring?
* Organisational Skills: Strong ability to manage multiple tasks and prioritise effectively in a fast-paced environment
* Communication Skills: Excellent verbal and written communication skills to facilitate clear and effective interactions with team members and stakeholders
* Technical Proficiency: Familiarity with project management software and tools, as well as proficiency in Microsoft Office Suite
* Attention to Detail: Strong attention to detail to ensure accuracy in documentation and reporting
* Team Player: Ability to work collaboratively within a team and support project managers in achieving project goals
Where you'll work
Sellwood House Sellwood Court
Enterprise Park
Sleaford
Lincolnshire
NG34 8GJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE PRIORY FEDERATION OF ACADEMIES
Training course
Business administrator (level 3)
What you'll learn
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
* Your apprenticeship training will be supported by Priory Apprenticeships
* This will involve attending a workshop in Lincoln once per month
* As part of your role, you will be expected to take an active approach to your learning, and fully engage with your own development
* You'll be supported throughout by your line manager and mentor
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Problem solving skills
* Administrative skills
* Team working
* Initiative
Other requirements
* Because of the nature of the role, a driving licence would be advantageous
* On occasion you will be required to visit sites, and for H&S reasons we can only consider applications from candidates aged 18+