Our team at Silverstone is growing If you would like to join the CleanEvent family please apply below.
Role Description -
A Venue Administrator is responsible for providing administrative and operational support to the Venue Presentation Manager and taking responsibility for a number of key tasks during both the planning and operational phase of the event. In addition to day to day responsibilities of the venue that they are based at a Venue Administrator also facilitates their Regional Manager with administrative support throughout the month supporting the wider operational group.
Key Responsibilities -
Assist the finalisation of indicative staff plan and assist in the preparation of staff rosters in Human Force IT System.
Assist the Manager with staff briefings – (preparation of stand-by lists, information sheets etc.)
Assist the Venue and Region with staff applications and ensure that appropriate employee checks are done, application forms and other supporting documentation is finalised and forwarded to payroll.
Assist the Manager by ensuing that the timesheets are completed by all staff accurately and that all timesheets are correctly entered into Human Force system database
Assist the Venue and Region with the processing of all purchase orders; job dockets are correctly entered into the finance system.
Assistance for provision of adequate uniforms, laundry arrangements and ensure all uniforms are ready for distribution
Arrange display of all site plans, white boards, event timetables and any relevant information to assist venue management and staff
Set up Human Force system for biometric staff clock in and out processes
Ensure all staff are signed on and issued with the correct uniform
Ensure Area Supervisors and Manager are aware of any staffing issues
Ensure all staff sign off at the end of their shift and return uniforms, radios and keys
Ensure timesheets are completed accurately in Human Force system and passed onto payroll for processing according to the stated process
Ensure all paperwork relating to hiring staff has been completed and passed to the HR/Payroll Department in a timely manner
Ensure incidents/accidents which occur are reported on Atlas database.
Operating the event day Help Desk when required, ensuring all information is correct and thoroughly followed through to completion.
Answer phones and direct calls/take messages as required
Distribute emails, post etc. as required
Ensure data entry of Purchase Orders and Job Dockets daily
Print event evaluations and staff assessments for distribution to Area Supervisors for close of the event
Undertake Regional administrative duties similar to those described above
This job description is a guide to the work you will be initially required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment and as your experience grows you will be expected to broaden your tasks, suggest improvements, solve problems and enhance the effectiveness of the role.
Job Types: Full-time, Permanent
Pay: £29,500.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Health & wellbeing programme
* On-site parking
* Store discount
Experience:
* Administrative: 2 years (required)
Location:
* Silverstone (preferred)
Work Location: In person