Overview
Air IT Nottingham, England, United Kingdom
Join to apply for the Facilities Administrator role at Air IT
Location: Nottingham (based) Overseeing all Air IT Locations
Job Purpose:
This varied and active role will see you supporting the day-to-day running across our Air IT sites, carrying out essential checks and coordinating with contractors to ensure the workplace remains safe, compliant, and well-maintained. You’ll also coordinate with the Appointed Persons at other smaller office locations to ensure all workplaces remains safe, compliant, and well-maintained.
Duties and Responsibilities
Facilities & Office Management
* Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
* Conduct regular site inspections, identifying risks and coordinating preventative maintenance.
* Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
* Ensure compliance with health and safety regulations, including fire safety, risk assessments, and emergency procedures.
* Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
* Ensure weekly fire alarm testing and compliance with all fire safety procedures.
* Promote a positive safety culture across all Air IT locations.
* Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
* Oversee office waste disposal, building security, and parking allocation.
* Liaising with landlord and local authority in relation to building safety, condition and security.
Wider Office Co-ordination
* Work with Appointed Persons across the other offices to ensure best practice and high quality, safe working practices are maintained.
* Ensure actions from 3rd party Audits are followed up and completed across our office portfolio.
* Manage First Aider Training for colleagues as and when needed.
Qualifications, Knowledge and Experience
* Minimum Proven experience in Facilities Coordination.
* Knowledge of health and safety best practices.
* Strong organisational and time management skills.
* Proficiency in Microsoft Office and IT systems.
* Ability to handle multiple priorities in a fast-paced environment.
* Excellent problem-solving skills and attention to detail.
* Strong verbal and written communication skills.
* A full, valid UK driving license and ability to travel to various office locations.
Skills, Abilities and Competencies
* A focus on customer satisfaction and the ability to build and maintain long-term relationships.
* Exceptional IT skills.
* Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
* H&S Qualifications
* Experience in maintenance planning, contractor management, and project coordination.
* Experience working within a fast-paced environment.
* Familiarity with the technology or IT industry.
The Benefits
* Hybrid working options for better work-life balance
* 25 days annual leave + bank holidays
* Ongoing learning and development opportunities
* Cycle to work scheme & technology vouchers
* Enhanced family leave
* Celebration day – an extra day off to mark a special occasion
* Salary sacrifice pension
* 2 paid volunteer days to give back to your community
* Company social events & competitions
* Discount and Cashback Scheme
* Group Income Protection & Life Insurance
* EAP and Virtual GP Service
Why Air IT?
At Air IT, we’re more than just an employer – we’re a family. We celebrate diversity and are committed to equal opportunities for all. Join us in creating an inclusive environment where your work can truly shine.
Seniority level
* Not Applicable
Employment type
* Full-time
Job function
* Administrative
* Facilities Services
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