Executive Assistant - R&D & Commercial Product
Location: Thornbury, Bristol (On-site)
Salary:£38,000 - £48,000 + Bonus Scheme
Hours: 8:00am - 5:00pm (Business Hours)
Were looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast‑paced, high‑growth medical device environment. This is far more than a traditional EA role — its an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life‑changing products.
What youll be doing:
* Expert diary and calendar management for the Head of R&D — prioritising, scheduling, and resolving conflicts with ease
* Coordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readiness
* Acting as a trusted gatekeeper and primary point of contact for senior stakeholders
* Overseeing the day‑to‑day running of the R&D office, ensuring a smooth and efficient environment
* Managing ordering of office supplies, lab consumables, and equipment
* Tracking R&D project activities, following up on actions, and ensuring deadlines are met
* Building strong relationships with external suppliers and partners to support timely project delivery
* Maintaining clear documentation and status updates across multiple workstreams
* Working closely with project teams to identify and remove blockers
* Supporting cross‑functional coordination across the business
* Preparing reports, presentations, and project documentation
* Capturing meeting notes and actions, ensuring timely follow‑up
* Ensuring adherence to company management systems and QHSES responsibilities
What success looks like
* Meetings run smoothly, with all materials prepared and stakeholders aligned
* Deadlines are consistently met thanks to proactive follow‑up
* Costs are controlled through efficient ordering and supplier management
* The R&D team feels supported, organised, and empowered to focus on innovation
Requirements
Essential:
* Minimum 2 years experience as an Executive Assistant or Office Manager
* Comfortable working on‑site in Thornbury (Bristol)
* Experience working in a fast‑paced SME environment
* Energetic, enthusiastic, and eager to get stuck in
Desirable:
* Experience in R&D or product development
* Engineering or scientific education background
What youll bring
Were looking for someone who embodies our core values: Hungry, Humble, Smart.
* Highly proactive, resourceful, and solutions‑focused
* Calm under pressure with a flexible, can‑do approach
* Collaborative and team‑oriented
* Discreet and professional when handling sensitive information
* A strong problem‑solver with excellent decision‑making skills
* Exceptionally organised, able to juggle multiple priorities in a fast‑paced environment
Benefits
* Free on‑site parking
* 25 days holiday plus 8
* Progression opportunities
* Company bonus
* Competitive salary
* Opportunity with a lovely growing business
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