Overview
An excellent opportunity has arisen for a proactive Junior Administrator to join a fast-growing, founder-led HVAC hire specialist based in Redditch. The successful candidate will play a key role in coordinating nationwide HVAC hire operations, working closely with engineers, logistics partners, suppliers, and customers to ensure seamless delivery of temporary heating and cooling solutions. This is a varied, fast-paced role suited to someone with strong organisational skills, a customer-focused mindset, and the ability to manage multiple priorities to tight deadlines. The role offers the chance to join a rapidly expanding business, contribute to continuous process improvement (including the rollout of a new ERP system), and build a long-term career within a dynamic operational environment.
Duties
* Coordinate day-to-day hire operations, liaising with engineers and managing scheduling of hire jobs and projects
* Convert quotes into contracts and manage end-to-end hire processes, including rehiring
* Arrange and oversee transport logistics and manage transport quotations
* Maintain accurate records and handle all administrative tasks related to equipment hire and services
* Liaise with internal teams, suppliers, logistics partners, and customers to ensure smooth project execution
* Manage calendars, accreditation portals, and support contract-related queries
* Support the implementation of new ERP software and identify opportunities for process improvement
* Proactively identify ways to enhance customer experience and operational efficiency
Requirements
* Strong communication and customer-facing skills
* Highly organised with excellent attention to detail
* Strong problem-solving and analytical abilities
* Ability to work well as part of a team and with external partners
* Planning or hire experience desirable
* Health & Safety experience desirable
* Tenacious, goal‑focused, and able to work to deadlines
Salary / Package
* Salary: £24,000- £25,000
* Company bonus scheme
* 25 days holiday plus bank holidays
* Pension scheme
* Cycle to work scheme
* Company events and social hours
EEO Statement
Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
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