Job description
Accounts Receivable Manager
We have an exciting opportunity available for an Accounts Receivable Manager to join the Finance, Governance & Risk team at the Ballymena Campus for the Northern Regional College. For this position you will be responsible for the management of the accounts receivable, credit control and cashier functions within the Finance Team and the EBS interface and associated tasks. This is a full-time permanent post.
The College offers attractive terms of employment to include a salary commensurate with the role, generous annual leave entitlement, employer pension contribution and provides opportunities for personal development.
Main Duties & Responsibilities:
To be responsible for the management of the accounts receivable, credit control and cashier functions within the Finance Team and the EBS interface and associated tasks. To assist and support the College Accountant. This will include assisting with month-end processes, Department for the Economy (DfE) reporting and the development of financial systems. The role will also involve assisting the College Accountant with the review of Finance processes and procedures to ensure that the Finance function within the College is operating as efficiently as possible.
General Duties
1. To act as a member of the Finance Team for the College.
2. To promote the vision, mission and core values of the College.
3. To develop collaboration and promote co-operation with managers and staff across the College and in all financial matters within college.
4. To assist the College Accountant in developing, implementing and regularly reviewing the appropriate financial procedures in support of the College's agreed strategic direction.
5. To promote effective communication within the Finance Team, across the College and with all stakeholders.
Procedure development and advice
6. Assist the College Accountant with the development and review of finance procedures, and the subsequent upkeep of the College's finance procedures manual.
7. Review, on a continuing basis, the procedures within the department including the development of suitable training programmes for new and existing staff for the dissemination of these procedures.
8. Provide initial systems training to Finance Team, budget holders and other staff.
9. Provide advice on finance related issues to all sections of the College and auditors.
Financial Duties
10. Month end close off procedures for the accounting system and prepare control account reconciliations at month end for both accounts receivable and accounts payable.
11. Post journal entries to College financial systems.
12. System administrator for the College accounting system and responsibility for contact with support as required.
13. Prepare daily EBS interface reconciliation - fees and payments across all College sites reconciled to accounting system entries.
14. Identification and correction of errors resulting from EBS interface reconciliation.
15. Maintenance of the transfer/withdrawal/cancellations table and associated paperwork.
16. Processing all credits and refunds for students.
17. Liaison with Accounts Receivable Officer and Credit Control Officer with respect to all other error corrections required and processing these on a timely basis.
18. Responsibility for taking legal action on overdue debt as required, including attendance at small claims court and liaising with legal representatives.
19. Review of accounts payable payment runs.
20. Submission of all BACS and DD files for the finance department.
21. Review of sundry invoicing.
22. Preparation and submission of VAT Returns
23. Prepare estimates or statistical returns as required by the management or external agencies.
24. Assist College Accountant with month-end and year-end routines
25. Assist College Accountant to complete all appropriate statutory returns
26. Assist with the preparation of annual budgets including liaising with budget holders
27. Assist with analysis and reporting of monthly budget reports to budget holders
28. Assist with the preparation of the annual report and year-end financial statements for audit by the external auditor
29. Assist HoF with budget planning and setting across the organisation, and liaising with business areas to enable better budget management
Governance, Risk and Compliance
30. Assist Head of Finance and College Accountant with governance, risk and compliance tasks.
31. Assist in maintenance of College registers, risk, contracts, hospitality.
32. Maintain internal audit recommendations tracker.
People Management
33. Line manages cashier and accounts receivable officer.
34. Ensure that the work of the finance department is adequately planned, supervised and performed at a high level of efficiency and effectiveness.
35. Ensure uniformity of standards and practice between sections and campuses.
Third Parties/ External Stakeholders
36. Engage with external audit and the Department to ensure that financial records are adequately maintained.
37. Assist with internal and external audits and other independent reviews and any requests for information.
38. Liaise with other teams within the Institute, as is necessary, to maintain the efficient and effective working within the Finance Team.
39. Act as a point of contact for audit, with regards for any College registers they maintain.
40. Assist HoF with returns to external bodies.
Other
41. Undertake any other duties and responsibilities as may be assigned by the College Accountant or Head of Finance.
42. Undertake on-going continuous professional development to ensure a quality service.
43. To contribute to the quality systems and teams within the College as require.
44. Assist in the various functions of the finance team as required.
(Full Job Description available upon request)
Essential Criteria:
45. Applicants must have successfully completed the professional examinations and have full membership of the Association of Accounting Technicians (AAT) or equivalent
OR
46. A degree in accountancy or finance related subject
47. Applicants must hold 5 GCSEs including Mathematics and English Language at grades A - C, or equivalent
48. Applicants must have 3 year's experience including 1 year post qualification of working within a Finance Office
49. Applicants must have at least two year's experience in either a general ledger or Accounts Receivable function
Desirable Criteria:
50. Applicants have successfully completed the professional examinations and have full membership of one of the following Accountancy Bodies:
51. Chartered Accountants Ireland (CAI)
52. Association of Chartered Certified Accountants (ACCA)
53. Chartered Institute of Management Accountants (CIMA)
54. Chartered Institute of Public Finance and Accountancy (CIPFA)
55. Institute of Chartered Accountants in England and Wales (ICAEW)
56. Institute of Chartered Accountants in Scotland (ICAS)
57. Experience working in a public sector office environment
58. Experience of managing the accounts receivable function
59. Experience using the Agresso finance system or similar
Base Campus: Ballymena
Salary:
£37,035 - £39,513 per annum.