Job Summary:
This position is responsible for ensuring a wide variety of automotive, light/medium/heavy duty vehicle/equipment parts, supplies, services, shop equipment and tool acquisitions are completed accurately in accordance with State Procurement Laws, ADOT and Equipment Services (EQS) policies and procedures.
Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.
Job Duties:
Supervise, plan, schedule, and direct the workflow of subordinates to help meet the maintenance missions of the Equipment Shop. Verify ordered and received parts/supplies are in compliance with Procurement Laws and Regulations ensuring proper buying practices and vendor compliance to contracts terms/conditions.
Oversee purchasing, receiving, issuing, inventorying, and distribution (delivery) processes. Initiates the purchase and payment of parts and services to support the maintenance and repair of the State fleet.
Open/close and monitor maintenance work orders input into the Fleet Focus Management System and ensure accurate parts/supplies requests/cost data into the Fleet Focus Management System.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
• Safe work practices in parts/warehouse.
• Local/state/national/ suppliers, jobbers and vendors
• OSHA and State Safety.
• Regulations/Policies pertaining to Parts/Warehouse Operations.
• Procurement laws, rules and regulations.
• ADOT and ADOA personnel policies and procedures.
• Fleet Focus Vehicle Management program.
• Makes, models, and parts information of variety of automotive, light/medium/heavy duty vehicle/equipment construction equipment, and specialized road maintenance parts.
Skill in:
• Written and oral communication.
• Leading, Supervising Automotive Parts Personnel with respect ADOA's/ADOT's Human Resources Policies.
• Training Automotive Parts Personnel.
• Problem identification, solving and analytical processes
• Accounting and mathematics.
• Technical equipment, such as computer programs, Microsoft, Word, Excel, Powerpoints, Google Workspace, label printers, fax and copy machines.
• Inputting parts/cost data into Fleet Focus
• Obtain/Using EMS Reports and other data collection reports.
• Interpreting budget and performance reports.
• Identifying/implementing/enforcing safe work practices for parts/warehouse department employees.
Ability to:
• Determine/maintain appropriate shop parts/supplies inventories based on past usage/projected needs.
• Review/audit work order requests, invoices, and other parts/supply related documents, and P-Card Program within the Parts Department.
• Monitor the parts department workflow and assign work to employees daily or as necessary.
• Establish/maintain effective working relationships with employees, management, customers and vendors.
• Operate a variety of department warehouse equipment, vehicles and forklift.
• Properly Load/unload and secure cargo for vehicle transport.
• Lift/push/pull up to 50 lbs and pass a physical exam.
• Ability to coach and develop employees, including continuous improvement practices and principles.
Selective Preference(s):
Five years of experience in the automotive, light, medium, heavy duty, construction vehicle/equipment parts industry and five years supervisory experience in managing an Automotive and/or Heavy-Duty Parts Department.
ASE (Automotive Service Excellence) Parts Certification is highly preferred.
Pre-Employment Requirements:
This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) ).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by The State of Arizona, please visit our
Retirement:
Mandatory participation in the Arizona Retirement System (ASRS) is required.