Job Title: Global Facilities Manager
Location: Westminster
Contract Details: Permanent
Salary: Up to £60, DOE
Benefits:
1. Annual discretionary 20% bonus based on company and individual performance
2. Contributions towards learning and development
3. 25 days annual leave plus BHs, increasing with service
4. Options to buy and sell up to 5 additional days annual leave per year
5. Private medical insurance
6. Life assurance x4 of basic salary
7. Pension contribution - employer matches contributions up to a maximum of 8%
Responsibilities:
8. Manage the day-to-day operations of the London office, ensuring a safe, efficient, and welcoming environment for employees and visitors
9. Partner with HR and IT to ensure smooth onboarding and offboarding, providing health and safety introductions and office access for employees
10. Liaise with building management regarding general maintenance and repairs
11. Manage London office contracts for equipment and services
12. Organise new employee welcome packs
13. Manage London office stock and order supplies as needed
14. Order working from home equipment for employees and update their asset records accordingly
15. Ensure all global offices comply with relevant workplace, environmental, and building regulations
16. Take ownership of ISO audit compliance requirements, including health & safety and office security
17. Maintain and regularly review office risk assessments and security/emergency procedures
18. Arrange regular servicing of equipment for the London office - PAT test, fire extinguishers, emergency lights, fuse board, pest control
19. Enrol employees on the Display Screen Equipment Assessment and follow up with flagged actions
20. Daily allocation of First Aiders and Fire Marshals
21. Lead the end-to-end project management of the upcoming large-scale London office relocation
22. Oversee the design, fit-out, and construction phases, ensuring delivery on time, within budget, and to a high standard
23. Coordinate closely with senior leadership, external consultants, and contractors to deliver the project
24. Implement initiatives to support well-being, inclusivity, and sustainability across global offices
25. Ownership of the international office portfolio, overseeing leases and service agreements, and handling negotiations and renewals
26. Manage the global desk booking system
27. Develop strategies for improvements, growth and change where required for all offices
Requirements:
28. A proven background in a fast-paced facilities management role, ideally with for managing multiple office locations globally
29. Proven track record of managing multi million, complex, multiple stakeholder office relocation projects, including leadership of selection, design, construction, dilapidations move and embedding phases
30. Strong knowledge of Health & Safety, ISO standards, and compliance requirements for office environments.
31. Proven experience negotiating and managing service providers, leases, and facilities contracts to timescale and within budget
32. Ability to engage and influence stakeholders at all levels, from senior leadership to external partners including preparing and delivering presentations
33. Strong organisational skills with the ability to lead and plan end-to-end projects, manage timelines, and deliver against milestones
34. Excellent verbal and written communication, with the ability to drive engagement and maintain a positive workplace culture and to lead consultation processes
35. Ability to stay calm under pressure and resolve issues quickly in a fast-paced environment.
36. Strong IT proficiency, including advanced skills in Microsoft Excel and Word
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.