JOB PURPOSE
To be responsible for matters of school management relating to general administration, finance and non-teaching staff. MAIN DUTIES AND RESPONSIBILITIES Supervision
1. Supervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare).
2. Identify and provide on the job training to appropriate staff.
General administration
3. Provide administrative, clerical and secretarial support for the school staff and Board of Governors.
4. Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport etc.
5. Complete and submit all records/returns as required.
6. Contact with relevant personnel to receive and provide information.
Purchasing and Supplies Administration
7. Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
8. Stock control of resources.
9. Arrange for the maintenance of equipment in association with other school and board staff.
Finance
10. Develop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management systems cost centres.
11. Responsible for all cash handling and banking arrangements.
12. Contact with relevant personnel and provide appropriate support in relation to financial procedures.
Estate Management
13. Co-operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings.
Other duties
14. Assist work placement students with practical tasks and assignments within the school office (where appropriate).
15. Such other duties as may be assigned within the level of the job.
FLEXIBLE WORKING OPTIONS AVAILABLE OPTION 1 You are required to be on duty during school term plus two additional weeks. The timing of the two additional weeks is at the discretion of the Principal of the school. OR OPTION 2 You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence. Duties will normally be provided by the school. However, where necessary, alternative work and/or training will be provided by the Authority at any other such place of employment as may be reasonably required. OR OPTION 3 To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.