Job Title: Accounts Assistant Purchase Ledger Department: Finance Reporting to: Accounts Supervisor Location: Horsham/Hybrid Contract: Full time Hours: 37.5 GFS is a leader in the creation of high-tech solutions for the eCommerce and Logistics market space. We provide a multi-carrier solution to small and large businesses alike, providing a single point of contact and a simple Customer focused delivery solution. We provide accurate and up to date tracking of all parcels, manage all questions and queries and seamlessly handle claims for missing and damaged goods. Our solution has helped many retailers reach customers across the UK and worldwide that were previously out of their reach. Role Description The business operates is a high transaction environment with frequent payment runs to numerous large, and multiple small carriers supplying services. Strong control of the purchase ledger is therefore essential to ensure that services are uninterrupted and strong supplier relationships are maintained by timely and accurate payments. This must be achieved whilst minimising the businesses exposure to overpayments through regular reconciliations and commercial awareness. Main areas of responsibility Daily maintenance of the purchase ledger, including accurate allocation of cash, and focus on older balances. A focus on accurate and consistent coding of all entries, including appropriate VAT treatment. Reconciliation of small carrier payments to the internal ‘Operations System’ (PO system) to ensure accurate charges. Ensuring costs have been approved matched to a PO in line with policy. Resolution of disputes and queries though business partnering with internal departments and suppliers. Reconciliation of supplier statements. Preparation of weekly payments runs. Credit Card– Review and post transactions. Post fuel card invoices and reconcile associated mileage claims. Prepayments and accruals where necessary (full training will be given). Accurate and timely allocation of cash received. Ensuring accurate and timely recording of transactions. Production of weekly Aged Creditors report with commentary. Other duties as required. Education & Experience Essential: Previous experience within a Finance department or a willingness to learn Desirable: AAT qualified or studying Personal: Positive attitude. Being able to work effectively on your own but also as team player. Be approachable and supportive to colleagues when required. Willing to support other tasks as necessary to support the business. Key skills: Previous experience of using ‘NetSuite’ financial software an advantage. 2 years experience of working in a high transaction purchase ledger environment. A keen eye for detail is essential alongside a talent for problem solving and analysis. Good Excel skills. Ability to multi task to meet deadlines. Ability to work independently and collaboratively within a team environment. Demonstratable experience of commercial analysis and thinking.