TEAM ASSISTANT
Location: Reading (3 days a week in the office – 2 days remote)
Duration: Till the end of the year
Pay rate: £23 per hour PAYE
We are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.
Key Responsibilities:
-Effectively and efficiently manages meetings
-Supporting and preparing all key strategic and operational meetings
-Diary management
-Organisation of all Team Offsites with the appropriate & productive location with the most impactful agenda
-Budget management
-Supporting the team with PO requests
-Supporting with internal and external congress’
-Supporting the team with onboarding and training required
-Provides support to the department ensuring that all meetings are given appropriate time and are prioritised where necessary.
- Pro-actively finds solutions to time management issues.
-Manages travel and accommodation requirements in line with Standard Operating Procedures (SOPs).
-Takes full responsibility of travel management from flights to accommodation for both domestic and international travel providing details in advance of travel date.
- Is aware of travel SOPs and ensures that the department operate within them.
-Provides proactive administrative support on a day-to-day basis.
-Offers proactive support in the preparation of presentations by providing technical support, input and proof reading.
- Offers support for internal communications
-Creates and maintains up to date filing systems and databases such that all relevant information can be easily retrieved.
- Supporting with the uploading of materials for certification into our promomats system
Experience and qualifications:
-Experience of working in an administrative environment or qualification in business administration/office management.
-Understanding of all key computer packages (Word, Excel, PowerPoint, Outlook).
-Strong time management skills and a demonstrated ability to organise own workload and deal with conflicting priorities.
- Strong Interpersonal skills and experience of building relationships across a wide variety of people.
-Ability to work alone on tasks pro-actively seeking, recommending, and implementing solutions to arising issues.