Overview
Our long established property management operation is seeking a part time PA to Managing Director/Business Administrator, a highly organised and proactive individual to support the Managing Director in both personal and business matters. This hybrid role combines administrative responsibilities with personal assistant duties, requiring discretion, initiative, and excellent communication skills.
Working Hours & Location
Location: Spinningfields (Mon–Thu), Hale Barns/remote (Fri)
Hours:
* Monday–Thursday: 9:00–14:00 or 9:30–14:30
* Friday: 9:00–12:00
Rate: £15 + per hour
Responsibilities
Personal Assistant Responsibilities
* Arrange travel bookings (hotels, flights, car rentals).
* Review and report on household bills (utilities, phone, etc.).
* Manage insurance policies and renewals.
* Coordinate with housekeeper and handyman for property maintenance.
* Handle miscellaneous personal administrative tasks.
Administrative Responsibilities
* Schedule and organise meetings.
* Monitor team tasks, provide feedback, and follow up as needed.
* Manage incoming post and ensure appropriate action.
* Oversee residential property matters (tenant liaison, lease renewals, rent payments, arrears).
* Communicate with Property Management Company regarding commercial tenants and building maintenance.
* Prepare regular arrears reports.
* Review tenancy schedules and discuss updates.
* Collate invoices and MD expenses for the accounting firm.
* Prepare business credit card statements and organise receipts.
* Support MD with social media updates (LinkedIn).
Required Skills & Attributes
* Excellent organisational and time management skills.
* Strong written and verbal communication.
* High attention to detail and accuracy.
* Ability to work independently and manage multiple tasks.
* Discretion and professionalism when handling sensitive information.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and general tech-savviness.
* Experience with property management or tenant liaison is a plus.
* Familiarity with social media platforms, especially LinkedIn.
* Problem-solving mindset and a proactive approach.
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