Executive Assistant to the CEO - GHS Clinics: Cheltenham
Be Part of Something Exceptional: Shape the Future of Private Healthcare
GHS Clinics is establishing a new benchmark in private care, and we're looking for an exceptional Executive Assistant to provide high-level support to our CEO during this exciting launch phase and beyond at our brand-new, state-of-the-art facility in central Cheltenham.
This is a unique opportunity to be at the forefront of a dynamic and impactful business, contributing directly to the success of a clinic projected to deliver 100,000 appointments annually. You will play a crucial role in ensuring the CEO's efficiency, productivity, and overall effectiveness, enabling them to focus on strategic growth and delivering exceptional patient care.
Location: Cheltenham Spa, Gloucestershire, UK
Reporting to: Chief Executive Officer (CEO)
Start Date: July 2025
Salary: £30,000 - £35,000 depending on experience
Hours: Full time
Key Responsibilities:
* Comprehensive Administrative Support: Manage the CEO's complex and ever-changing diary, proactively scheduling appointments, meetings, and travel arrangements, ensuring efficient use of their time.
* Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and responding appropriately and professionally.
* Organise and maintain confidential files and records, both electronic and physical, ensuring easy access and retrieval.
* Coordinate and support board meetings and other executive-level meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
* Manage office supplies and ensure the smooth operation of the CEO's office.
* Project and Initiative Support: Assist the CEO in the planning, execution, and monitoring of strategic initiatives and projects related to the clinic launch and ongoing operations.
* Conduct research and gather information as required by the CEO.
* Prepare reports, summaries, and analyses to support the CEO's decision-making.
* Track progress on key deliverables and follow up on outstanding actions.
* Gatekeeper and Liaison: Act as a trusted gatekeeper, understanding the CEO's priorities and filtering requests accordingly.
* Build and maintain strong working relationships with internal teams, external partners, and key stakeholders.
* Facilitate effective communication between the CEO and other members of the leadership team and staff.
* Confidentiality and Discretion:Handle highly sensitive and confidential information with the utmost discretion and professionalism.
* Problem Solving and Proactive Support: Anticipate the CEO's needs and proactively identify and address potential issues or challenges.
* Exercise sound judgment and initiative in resolving administrative matters.
Qualifications and Experience:
* Proven experience (ideally 3+ years) as an Executive Assistant supporting senior-level executives, preferably within a fast-paced environment. Healthcare experience is advantageous but not essential.
* Exceptional organisational and time management skills with a demonstrated ability to prioritise tasks, manage multiple deadlines, and work effectively under pressure.
* Excellent communication skills, both written and verbal, with a professional and articulate manner.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong attention to detail and a high degree of accuracy.
* Ability to exercise sound judgment, discretion, and initiative.
* A proactive and solution-oriented approach with a strong work ethic.
* Ability to build strong working relationships and work collaboratively with diverse teams.
* A genuine enthusiasm for being part of a new and growing organisation.
Personal Attributes:
* Highly professional and presentable.
* Discreet and trustworthy.
* Resourceful and proactive.
* Calm and composed under pressure.
* Flexible and adaptable to changing priorities.
* A strong team player with a positive attitude.
Benefits of Joining GHS Clinics:
* The opportunity to be part of something truly exceptional from the ground up.
* A stimulating and fast-paced environment where your contributions will be highly valued.
* The chance to work alongside a passionate and dedicated team committed to delivering outstanding patient care.
* A state-of-the-art working environment in a central Cheltenham location.
* Competitive salary and benefits package
* Opportunities for professional development and growth as the clinic expands.
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