Overview
We are seeking a proactive and highly organised People Team Assistant to join our team. In this role, you\'ll play a key part in keeping our operations running smoothly by supporting a variety of administrative activities. You\'ll bring proven experience in a similar role—ideally within an HR department—and thrive in a fast-paced, detail-oriented environment. You will be the first point of contact for employees, support onboarding and offboarding tasks, and assist with general People Team administration.
Responsibilities
* Providing general administrative support across the People Team to ensure smooth day-to-day operations.
* Being the first point of contact for employees, including monitoring the inbox, responding appropriately and escalating when needed.
* Assisting with employee lifecycle activities, including onboarding and offboarding tasks, collecting documentation, arranging inductions and ensuring records are complete.
* Maintaining and updating employee information in databases, ensuring data accuracy and GDPR compliance.
* Preparing and filing documents such as contracts, correspondence and checklists, and keeping the electronic filing system organised. Assisting in digitising employee and crew folders.
* Taking accurate and confidential notes during meetings and handling sensitive information with care.
* Supporting the scheduling and coordination of People Team sessions and meetings.
* Helping the wider People Team with general administration when required.
* Producing standard reports and summaries from information systems when requested.
* Preparing employee communications and updates, such as internal announcements or induction materials.
* Supporting People Team projects such as wellbeing, engagement or data-clean-up initiatives.
* Performing any other duties as required, within the scope of the role and the employee\'s competence.
Requirements
* Essential: Sufficient Administration experience.
* Essential: Excellent communication skills in English, both verbal and written.
* Essential: Strong attention to detail.
* Essential: Fully conversant in MS Office, in particular Word, PowerPoint, and Excel.
* Desirable: Any experience or knowledge with HR and associated systems, e.g., BambooHR, Onboard Tracker, Teamtailor, etc.
* Desirable: Experience with MS SharePoint and MS Publisher.
* Other: Applicants must have the current legal right to work in the UK at the time of application. Proof of eligibility will be required during the recruitment process. Visa sponsorship is not offered for this role.
About Geoquip Marine
Welcome to Geoquip Marine, we are global leaders in offshore geotechnical engineering, providing innovative and reliable solutions to the offshore energy, renewables, and infrastructure sectors. With a fleet of state-of-the-art vessels and advanced geotechnical technology, we specialise in seabed investigation, data analysis, soils and rock testing and engineering expertise that enable safe and efficient offshore operations worldwide. Our People Team shapes an exceptional employee experience for our globally dispersed workforce, covering recruitment, selection, and workforce planning to wellbeing, inclusion, and engagement. From global mobility to mental health initiatives, we ensure our people feel supported, valued, and connected wherever they are in the world.
Within our People Team, our Crewing Team ensures offshore operations run smoothly by managing crew logistics, documentation, recruitment, and compliance, thereby ensuring every mission is safely and effectively staffed.
Benefits
* Opportunity for career growth - Gain valuable experience in a growing sector with career development opportunities.
* Be part of an innovative and growing company making an impact in offshore geotechnical solutions
* In return a competitive salary is on offer along with the benefits below.
* Flexible Working Options
* 25 days Annual Leave
* Maternity & Paternity Leave benefits
* Private Healthcare with Eye Care & Dental, Income Protection, Life Assurance
* 5% Employer Pension Contribution
* Employee Assistance Program & Mental Health Support
* Unemployment & Life Insurance
* Professional Development & Subscription Support
* Gym Membership Scheme
* Salary Sacrifice - Cycle to Work Scheme
* Employee referral bonus scheme
* Engaging team socials and opportunities to give back through volunteering
#J-18808-Ljbffr