Buying Admin Assistant
The location of the role is Paddington, London (hybrid working).
The duration of the contract is 3 months.
The pay rate on offer is £15 per hour (40 hours per week).
The client is a multinational high‑street retailer.
Key accountabilities of the role
* Product Set Up / Product Creation – Manage the product set up process across multiple brands to ensure that new products are ready to go live on time for launch. This will include overseeing the process across multiple systems including Netsuite & PDX/Step.
* Critical Path Management – Own and ensure the critical path is up to date at each stage of product creation process from system creation to products going live onsite.
* Product Go Live - Ownership of the newness tracking including investigating and resolving issues with product go‑live, working across teams to identify and solve any blockers.
* Accounts – Work closely with the accounts team to resolve any buying related queries in a timely manner (e.g.: price discrepancies).
* Range Plan Management – Ensure the Range Plan data reflects the product range accurately and is populated efficiently to meet deadlines.
* Marketing / Samples – Request and organise samples for marketing and e‑commerce photoshoots.
Key skills and experience
* Microsoft Office Suite – Strong proficiency in Excel (including data analysis, formulas and pivot tables).
* Time & Expectation Management – Ability to work with line manager to prioritise workload effectively to meet deadlines.
* Attention to Detail – Strong attention to detail ensuring all product information and inventory management information is accurate.
* Multitasking – Ability to handle various administrative tasks at once without compromising on quality.
* Product Knowledge – Knowledge and understanding of product categories, brands and trends in the Sportswear market.
* Retail Management Software – Experience with systems like SAP / Netsuite or similar for order processing and product data management would be beneficial.
* Product File Management – Experience in updating and maintaining product data (pricing, descriptions, prices) in databases would be beneficial.
* Process Coordination – Ability to manage work and stakeholders across different departments (e.g.: Buying & Merchandising, Marketing, Ops).
Seniority level: Associate
Employment type: Contract
Job function: Administrative
Industries: Retail Apparel and Fashion
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