Project Coordinator - JLL Project Services
?Contract: Fixed Term - 6 Months
Position Overview
JLL Project Services is seeking a detail-oriented Project Coordinator to support our strategic partnership with Rolls Royce across their global real estate portfolio. This role will provide essential project coordination and administrative support for workplace transformation, facility optimisation, and capital improvement initiatives.
What you will be doing
Assist Project Managers in planning, executing, and monitoring multiple concurrent projects across Rolls Royce facilities
Maintain project schedules, track milestones, and coordinate deliverables
Facilitate communication between internal teams, Rolls Royce stakeholders, and external vendors
Prepare and distribute project status reports, meeting minutes, and documentation
Review and approve timesheetsfor project team members and subcontractors in accordance with project budgets and approval authorities
Raise purchase ordersfor materials, services, and equipment in compliance with JLL and Rolls Royce procurement procedures
Set up and onboard subcontractors, including contract execution, insurance verification, and system access provisioning
Process invoices, track expenditures, and maintain budget reconciliation
Coordinate project meetings, site visits, and stakeholder presentations
Maintain project documentation, filing systems, and version control
Maintain project databases and reporting systems
Manage subcontractor setup processincluding prequalification, documentation collection, and system registration
Coordinate subcontractor schedules and deliverables, invoicing, monitor subcontractor performance and compliance with project requirements
Serve as primary point of contact for routine project inquiries
Support client relationship management with Rolls Royce facility teams
Coordinate with JLL service lines including Project Management, Design & Build, and Workplace Solutions
Ensure project deliverables meet JLL and Rolls Royce standards
Support compliance with health & safety protocols and quality assurance processes
Verify subcontractor insurance, certifications, and regulatory compliance
Assist with project close-out activities and lessons learned documentation
What we'll need from you
2-4 years of project coordination or administrative experience
Experience with purchase order systems and financial approval processes
Knowledge of subcontractor onboarding and vendor management
Proficiency in Microsoft Office Suite and project management software
Strong organizational and communication skills
Experience in construction, engineeringor facilities management.
?What you can expect in return
???Competitive & negotiable salary depending on experience 25 days holiday plus bank holidays (pro rata) Auto-enrolment company pension scheme Employee Assistance Program (EAP) Company discounts with retailers???
About JLL
If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions
join us at JLL Workplace Management!
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