This role is based between our 5 Howick Place and 240 Blackfriars Road offices. Make an impact on our global real estate operations! You'll play a vital role in our Real Estate team, helping manage our global property portfolio through data management, system administration, and comprehensive support for real estate projects and operations.
What you'll do
1. Global Real Estate Database Management
* Maintain our Global Real Estate Database (GRED) with accurate, up-to-date information
* Create reports for insurance, sustainability, finance, and development teams
* Set up new location identifiers and decommission expired ones
* Collaborate with HR to resolve headcount discrepancies
* Conduct annual insurance liability reviews for all offices
1. Lease Documentation & Financial Management
* Upload lease documents to the ProLease system, ensuring Finance meets IFRS requirements
* Manage purchase orders in Oracle and coding in SAP for invoices
* Set up new suppliers and build strong relationships with service providers
* Track project costs against Capital Expenditure budgets
2. Project Support
* Organize all project documentation from conception to completion
* Update our Real Estate playbook with global standards
* Take minutes at project meetings and prepare reports
* Monitor project expenditure alongside senior team members
* Support project planning with professional services and contractors
3. Facilities & Systems Administration
* Maintain asset lists for our property portfolio
* Support our FM CAFM system and help colleagues use it effectively
* Extract data to monitor vendor performance metrics
* Manage the "CheckIn" desk booking system
* Process business rate demands and work with external consultants
4. Team Support
* Help manage team expenses, travel arrangements, and scheduling
* Create professional documents and meeting materials
* Maintain organized digital and physical filing systems
What you'll bring
* Strong Microsoft Office skills, particularly Excel
* Experience in a busy, fast-paced admin function
* Ability to work independently and solve problems efficiently
* Excellent organisational skills and attention to detail
* Clear communication abilities, both written and verbal
* Experience with database management (preferred)
At Informa, no two days and no two people are the same. You'll find the freedom, opportunity, and support of a fantastic community to make a real impact.
We're an international business that connects specialists with knowledge, helping them to learn more, know more, and do more through live and on-demand events, digital and data-driven services, and academic research. We are home to over 10,000 colleagues across 30 countries and are a member of the UK's FTSE 100 group of leading public companies.
We're thrilled to have earned the #3 spot in Glassdoor's Best Places to Work 2025 UK list, a recognition based solely on reviews by those who know us best—our current and previous colleagues.
In Global Support, we provide expert guidance and hands-on support to the Informa Group and its many business teams. We work collaboratively and flexibly across tech, finance, legal, HR, communications, operations, and more to help our brands serve their customers and succeed.
We work hard to ensure that Life at Informa is rewarding, supportive, and enjoyable for everyone. When you join us, you can expect various benefits including flexibility, a great community, opportunities to volunteer, career development, generous leave, private medical cover, share schemes, wellbeing support, recognition programs, and international collaboration opportunities.
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