Job Summary
Are you a motivated and organised individual looking to make a difference in a meaningful environment?
St Leonard's Hospice is seeking a full-time Estates Administrator to join their dedicated team supporting the smooth and efficient running of the Corporate Services and Health & Safety operations.
In this varied and rewarding role, you'll provide essential administrative support to help maintain health, safety and compliance standards and ensure a professional, responsive service is given to staff, contractors and other key stakeholders.
This is a full-time position working 37.5 hours per week between office hours, Monday to Friday.
Main duties of the job
Key Responsibilities Of The Estates Administrator Role Are:
Serve as the primary point of contact for all estate-related visitors and enquiries
Assist with the coordination of the organisations health and safety management system
Administer compliance and maintenance records for estate assets
Ensure governance and compliance around building safety including coordinating the Hospices risk register
Our Ideal Candidate Will Have:
Previous experience of working in a busy office environment
Excellent communication and organisational skills including being able to multi-task and manage conflicting priorities
Confidence in using IT systems and handling sensitive information
A friendly and professional approach to customer service
An ability to work independently and as part of a team
What We Can Offer You In Return:
Generous annual leave entitlement of up to 41 days
Attractive pension schemes
Extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
Free on-site parking
Training and development opportunities
A supportive and friendly working environment
About Us
Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.
We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.
We do not have sponsorship status and therefore all our offers are made conditional upon our candidates submitting evidence of their right to work in the UK in conjunction with our other pre-employment checks.
Details
Date posted
09 February 2026
Pay scheme
Other
Salary
£24,735 a year
Contract
Permanent
Working pattern
Full-time
Reference number
HG1496249MaiEA
Job locations
St Leonard's Hospice
185 Tadcaster Road
York
North Yorkshire
YO24 1GL
Job Description
Job responsibilities
Reportingto the Estates Manager, the Estates Administrator will support with the smoothand efficient running of the Corporate Services (Catering, Facilities andHousekeeping) and Health and Safety operations. Provide administrative support tohelp maintain health, safety and compliance standards, and ensure aprofessional, responsive service is given to staff, contractors, and other key stakeholders.
Mainduties And Responsibilities
AdministrativeSupport
Serveas the primary point of contact for all estate-related visitors and enquiries, distributing and actioning items asappropriate, ensuring urgent matters are promptly brought to the attention ofrelevant staff.
Coordinatethe organisations health and safety management system, allocating jobs to staff efficiently and tracking completion to ensuretimely service delivery.
Liaisewith suppliers and contractors, coordinating work as directed, following up on requests, monitoring progress, andescalating issues to the Estates Manager as required.
Administercompliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence toBS standards, UK regulations, and environmental and safety requirements,escalating as required.
Ensuregovernance and compliance around building safety, including the co-ordinationof the risk register, maintaining up-to-date records, reviewing and updatingdocumentation, and supporting preparation of reports, audits, and regulatorycompliance activities.
Order andmaintain corporate services supplies, ensuring compliance with purchasing andfinance procedures.
Schedule meetingsand appointments, prepare rooms, take minutes and circulate agendas and actionpoints.
Supervise estate-basedvolunteers, providing support where needed to help them achieve their fullpotential.
Job Description
Mainduties and responsibilities
AdministrativeSupport
Serveas the primary point of contact for all estate-related visitors and enquiries, distributing and actioning items asappropriate, ensuring urgent matters are promptly brought to the attention ofrelevant staff.
Coordinatethe organisations health and safety management system, allocating jobs to staff efficiently and tracking completion to ensuretimely service delivery.
Liaisewith suppliers and contractors, coordinating work as directed, following up on requests, monitoring progress, andescalating issues to the Estates Manager as required.
Administercompliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence toBS standards, UK regulations, and environmental and safety requirements,escalating as required.
Ensuregovernance and compliance around building safety, including the co-ordinationof the risk register, maintaining up-to-date records, reviewing and updatingdocumentation, and supporting preparation of reports, audits, and regulatorycompliance activities.
Order andmaintain corporate services supplies, ensuring compliance with purchasing andfinance procedures.
Schedule meetingsand appointments, prepare rooms, take minutes and circulate agendas and actionpoints.
Supervise estate-basedvolunteers, providing support where needed to help them achieve their fullpotential.
Person Specification
Personal
Essential
Able to work on own initiative and work as part of a team
Flexible and adaptable to meet the changing needs of the service
Courteous and respectful of others
Confident
Communication
Essential
Excellent verbal and written communication skills
Proven interpersonal skills
Ability to communicate at all levels within the Hospice and to external stakeholders
IT
Essential
Good IT skills
Proficient in using Microsoft applications (Word, Excel, PowerPoint, Outlook)
Demonstrate knowledge of inputting and retrieving data accurately
Desirable
Experience of using various IT systems such as health and safety or facilities management software
Essential
Experience
Previous experience of working in a busy office environment in an administrative function
Experience of working in a people facing role
Ability to multi-task and manage conflicting priorities
Ability to work confidentially and with high levels of discretion and accuracy
Demonstrate problem solving skills using own judgement and initiative
Desirable
Experience in stock ordering
A knowledge of health and safety requirements and specialist terminology
An understanding of compliance and auditing
Person Specification
Personal
Essential
Previous experience of working in a busy office environment in an administrative function
Experience of working in a people facing role
Ability to multi-task and manage conflicting priorities
Ability to work confidentially and with high levels of discretion and accuracy
Demonstrate problem solving skills using own judgement and initiative
Desirable
Experience in stock ordering
A knowledge of health and safety requirements and specialist terminology
An understanding of compliance and auditing
Employer details
Employer name
St Leonard's Hospice
Address
St Leonard's Hospice
185 Tadcaster Road
York
North Yorkshire
YO24 1GL
Employer's website
(Opens in a new tab)
Employer details
Employer name
St Leonard's Hospice
Address
St Leonard's Hospice
185 Tadcaster Road
York
North Yorkshire
YO24 1GL
Employer's website
(Opens in a new tab)
LNKD1_UKTJ