Secretary / Assistant
Award-winning Technology Academy - £31,500
This leading and award-winning Technology Academy based in South West London is looking for an experienced Secretary / Assistant to provide high quality support within the Academy’s main office including reception cover. This is a great opportunity to work in an interesting and rewarding role.
Working as part of the admin team, you will be required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity. Daily contact with a wide range of students, parents, teachers and staff will require flexibility, proactivity and good interpersonal skills.
Duties and responsibilities :
* To provide secretarial support to the Deputy Principals/Assistant Principals, including diary management, booking appointments with parents, sending emails and screening calls.
* Taking and producing minutes for the Executive Board, Finance and Resource meeting as well as for parent meetings throughout the year.
* Administration of Sixth Form Admissions.
* Maintaining the Academy’s student filing system and archiving system.
* Reception cover at lunchtimes and after the full-time receptionist has left.
* Managing the daily post, special deliveries and recorded deliveries.
* Composing verification letters for students.
* Maintaining professional development database.
* Administration for the SIMS Activity Parents App, sending various trip information out to parents, monitoring student clubs and inputting registers for the clubs.
Requirements :
* Secretarial experience in a similar professional environment
* Experience of minute taking essential
* Great interpersonal skills with a courteous telephone / reception manner.
* Good IT skills using Microsoft Office, knowledge of School Information System (SIMS) is useful but not essential as training will be given.
* A flexible, calm approach, able to work well under pressure
* Someone who enjoys being part of a busy team as well as being able to work independently using initiative
* DBS clearance beneficial but not essential.
Hours: 36.5 per week, Monday to Thursday 9.15am – 5.45pm, Friday 9.00am – 4.45pm
Holiday : 5 weeks per year to be taken during school holidays
Start date : ASAP
Location : close to the A3, East Putney tube station and Putney main line