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Oliver James, a Group that has achieved impressive YoY Growth of 30%, operating across 30 countries, opening on average 2 international offices per year and showing no signs of slowing down. We are a Global Recruitment & Consulting Business that has been introducing talented people to great organisations since 2002, with people at the heart of our brand. Our adaptability has led us to consistently outperform the market, providing sustainability and reliability to both our clients and people.
As the Bid & Proposal Coordinator for Oliver James, reporting directly to the Chief Commercial Officer, you will manage the RFP/RFI process for the group, ensuring efficient communication and resolution of inquiries related to RFPs and RFIs globally. This role involves collaborating with various internal stakeholders, maintaining accurate records, and ensuring timely responses to RFPs/RFIs, while collecting and using data to inform an improvement roadmap. The ideal candidate will be detail-oriented, proactive, and capable of working in a fast-paced environment. This role offers the opportunity to work alongside commercial, sales, operational leaders, and the wider support functions.
Responsibilities
1. Manage RFI Process: Oversee the lifecycle of RFIs from submission to resolution, ensuring all inquiries are addressed promptly.
2. Collaboration: Act as a liaison between internal teams (commercial, sales, and operations) to facilitate smooth communication and timely responses to clients.
3. System & Document Management: Own the RFP platform, maintain a centralized database of RFIs, and ensure all related documentation is properly filed and accessible.
4. Track and Monitor: Monitor RFI timelines and ensure responses are provided within the agreed timeframe. Follow up on any outstanding RFIs.
5. Quality Control: Review RFI submissions for clarity, completeness, and accuracy before forwarding them for response and sign-off.
6. Reporting: Generate regular reports on RFI status, including delays or issues, and present them to relevant stakeholders.
7. Compliance: Ensure all RFIs align with RFP/RFI specifications, company policies, and industry standards.
8. Support: Assist in developing and improving the RFI process, identifying areas for efficiency improvements.
Required Skills
* Ability to work under pressure and manage multiple tasks simultaneously
* Strong documentation and process ownership skills, with a desire for continuous improvement
Equal Opportunity Statement
Oliver James is committed to equal opportunity. We value and embrace diversity and inclusion of all team members. If you wish to discuss potential accommodations related to applying for employment with Oliver James, please contact hr@oliverjames.com.
Great Minds Don’t Think Alike
That’s why Oliver James reflects the incredible diversity of the people who work here. Oliver James is committed to equal opportunity. We value and embrace diversity and inclusion of all team members. If you wish to discuss potential accommodations related to applying for employment with Oliver James, please contact hr@oliverjames.com.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Other
Industries
* Staffing and Recruiting
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Locations include Manchester, Stockport, Farnworth, Blackburn, and surrounding areas in England, UK, with recent postings ranging from 1 week to 2 months ago.
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