Venesky-Brown's client, a public sector organisation in Livingston, is currently looking to recruit a Hard Facilities Management Contract Monitoring Officer for an initial 12 month contract on a rate of £ £26.52/ hour PAYE. This role will hybrid working, 2 days onsite.
Responsibilities:
* Undertake effective contract monitoring to ensure that the HFM contracts meets service and audit requirements and the performance standards set out in the contract
* Prepare and implement an annual plan of monitoring tasks and undertake liaison and consultation with key stakeholders on all issues in relation to the contracts.
* Monitoring the provision of contracted services, including the availability of facilities, to ensure they conform to service specifications and council requirements; applying the contract payment mechanism and issuing contractual compliance notices as necessary.
* Co-ordinating Property Management Services in the review of the HFM life cycle maintenance programme, planned preventative maintenance and deferred works programmes.
* Co-ordinating Property Management Services in the monitoring of compliance with all applicable Health & Safety, Building and Fire Regulations and insurance requirements.
* Co-ordinating the procurement of all new work; liaising with the Contractor(s), consultants, building contractors and statutory authorities as necessary; ensuring service continuity and value for money.
* Financial control and management of the HFM budget.
* Preparation of reports to Committee on overall contract performance.
* Agreeing any benchmarking or market testing arrangements and outputs as provided for in the contract.
* Review and authorise any reactive maintenance requests over the inclusive threshold
* Attend regular progress/performance meetings with the Hard FM contractor
* Liaising with stakeholders to ensure satisfactory service delivery; monitoring Contractor(s) quality management systems; reviewing surveys/feedback; challenging and supporting the Contractor(s) to improve their service.
* Undertake site inspections to assess the quality of works undertaken.
* Manage additional works quotations/project initiations to be delivered by Hard FM contractor
* Monitor and assist in Financial control and management of HFM budget.
* Review monthly performance report and application for payment from the Hard FM contractors.
* Preparation of reports detailing overall contract performance.
* Liaising with Internal Audit and External Audit, actioning any system improvements as required.
* Delivery of HFM contracts, keeping properties safe, secure, legal and available for use within allocated maintenance budgets.
* Resolve problems with sound technical judgement in a complex environment with minimal guidance and within current policies and legislation.
* Be the initial point of contact for customer enquiries and maintenance requests.
* Update project programme and cost information as part of the organisation's capital programme monitoring processes.
* Prepare/review specifications and tender documentation for minor works, instruct and monitor contractors working in occupied buildings and liaise directly with occupants in the planning of the works.
* Take appropriate decisions to progress projects, referring to managers where appropriate, to ensure contractors deliver to specification, price and quality. Carry out project reviews and report on contractor performance.
* Plan, organise and prioritise own work to achieve maximum contribution to management plans and targets. Co-ordinate work with that of other staff in the team.
* Ensure all activities required to comply with building and property related legislation are effectively carried out.
* Applying CDM Regulations where required.
* Ensure all records associated with contract documents, test certificates, risk assessments and legislation compliance records are properly managed and accessible when required.
* Contribute to the development of contracts in accordance with Standing Orders and Procurement Policies and Procedures.
Essential Skills:
* Professional qualification at degree level within a building related discipline or educated to degree level in building related discipline and working towards attainment of professional qualification.
* Good communication skills
* Experience of managing/controlling budget.
* Contract administration
* Computer literate, being able to use Microsoft Outlook, Word, Excel and work ordering related systems
* Knowledge of appropriate current legislation for Health & Safety at Work Act, Health & Hygiene (Scotland) Act, COSHH, Asbestos regulations, CDM Regulations, Building Regulations and Water Bylaws
Desirable Skills:
* Relevant additional professional qualifications
* Ability to work independently and as part of a team
* Experience of working with Elected members
* Other appropriate legislation
If you would like to hear more about this opportunity please get in touch.