Team Secretary Band 3 - Up to 37.5 - job share would be considered. Working hours will be spread over 5 days, making this a perfect opportunity for those looking for work during school hours or for shorter days.
Previous medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways and Textflow would be desirable.
The team consists of Medical Secretaries, Team Secretaries and Clerk Typists, working alongside Consultants, Nurse Practitioners etc to achieve collaborative objectives, including a 48 hour turnaround of clinical letters, forward clinic preparation, minute taking and general office admin duties including phones and emails.
Act as the focal point of communication for the Consultants and their team, confidentiality being the key issue at all times. Provide a high standard of secretarial and administrative support to the consultants, medical staff and their team, interacting with other departments, patients and GPs. Assist in the organisation of the consultants workload and ensure effective use of manpower and resources to assist in the smooth running of the department.
Provide a full secretarial/administration service including audio/digital typing, filing and electronic filing systems, photocopying and scanning.
Type clinics, discharge summaries and other internal and external correspondence, on behalf of the clinical teams, ensuring all documentation is correct.
Open and action consultants correspondence and respond accordingly.
Maintain the consultants diary and arrange appointments and meetings, coordinating non-clinical meetings to fit in with clinical commitments. Informing others of clinicians availability.
Ensure all theatre lists are used to capacity. Compile theatre lists effectively to avoid wasted theatre / consultant time and cancellations. Select from waiting list replacement patient for any theatre slot that becomes available due to short notice cancellation.
Prepare admission lists, contacting patients and other relevant parties. Arrange transport for patients where appropriate.
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of safe, high quality care every time:
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
CERTIFICATE OF SPONSORSHIP: Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts.
Disclosure And Barring Service: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
NCIC Can Offer Successful Future Employees The Following Benefits:
* 27-day holiday scheme rising to 33 after 10 years
* Flexible working Scheme
* NHS Discounts
* Salary Sacrifice schemes including lease cars and Cycle to Work
* Excellent opportunities for development
* Competitive NHS Pension scheme
* Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
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