Your responsibilities
will include:
1. Organisation and appropriate recording of all site meetings.
2. Ensuring compliance with all HR policies & procedures liaising with Operational HR and Head Office staff on the delivery of HR practices and processes.
3. Maintaining and creating personnel files including filing information to CQC standards
4. Supporting the Senior Management team in the administration of HR issues, requests for information, and note taking.
5. Monitoring and checking staff professional registrations on a monthly basis.
6. Processing monthly DBS renewals and right to work checks for existing staff.
7. Processing any changes within the payroll / HR system.
8. Liaising with Central Recruitment regarding offers of employment and progression of candidates.
9. Managing systems for service user monies and petty cash.
10. Reconciling the site company credit card.
11. Purchase Order Processing - Ordering of Goods and Services and dealing with any queries from suppliers.
12. Ensuring that all associated documentation is correctly maintained and filed in the correct way.
13. Ordering of stationery and maintaining of stock at site.
14. Updating the Elysium Learning Management System (MEL) as required.
15. Supporting the induction and refresher training programmes; liaising with the training hub to book new starters onto induction programmes and existing staff on to refresher courses.
16. Contributing to the implementation of improvement measures to enhance training compliance.
17. Printing nursing paperwork and ensure the nursing team always have what is required.
18. Supporting the nursing team to update information in the site diary, nursing office and communal areas.
19. Answering telephone calls to screen queries and pass to the appropriate staff member where necessary.
To be successful in this role, you'll need :
20. At least 2 years secretarial and/or administration experience in a healthcare setting.
21. ECDL, RSA II, Typing/Word Processing or equivalent.
22. 4 GCSEs at grade C or above (including English and Mathematics) or equivalent.
23. Experience of minute taking and expert in MS Word, Excel, PowerPoint, and Outlook.
24. Knowledge of working with HR and Finance systems.
25. Experience with handling money.
What you will get:
26. Annual salary of £27,500
27. The equivalent of 33 days annual leave – plus your birthday off!
28. Free meals and on-site parking
29. Wellbeing support and activities
30. Career development and training
31. Pension contribution
32. Life Assurance
33. Enhanced Maternity Package
34. There are also a range of other benefits including retail discounts and special offers, car leasing without a credit check and much more.