Job Description
We are currently seeking to recruit a Document Controller to join our Energy and Natural Resources business. This role is varied and challenging and will involve working with multi-disciplinary project delivery across major energy projects and programmes. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills, experience using control procedures.
Responsibilities:
* Management of CDE / EDMS – Undertake day to day user account management. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.
* Document Quality Control - Compliance monitoring of incoming and outgoing documents into the system, making sure that documents are in the correct format and with the correct metadata.
* Project Communication – Management of project related mail and correspondence and RFI’s via the system
* Information Packages - Support the assembly of information packages and check package completeness during design review and approval process to the relevant person and report on adherence to timescales form a defined standard
* Provide CDE Guidance and maintain training log – Organise training sessions for new users and refresher training for existing users. Provide guidance of file naming protocols. Create and maintain training logs.
* Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
* Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
* Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the CDE \ EDMS system and associated user guides and policy documents.
* Support the configuration and implementation of client CDE / EDMS.
* Interfacing with BIM standards, processes and 3D models and data within the CDE / EDMS.
Qualifications
Essential Skills & Experience
* Experienced Document Controller with relevant experience in industry leading CDE software.
* A working knowledge of the standards which define ISO 19650 Information Management
* Expert user level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley Projectwise.
* Ability to work remotely with support.
* Excellent organisation skills.
* Ability to stay on focus and carry out tasks in a timely and accurate manner.
* Migrating data between systems.
* Uploading and cataloguing documents.
* Gaining an understanding of the services being offered by the team and seek to more effectively communicate with clients and external organisations.
* Developing excellent working relationships with the client and contractors/consultants involved in the provision of services.
Desirable Skills & Experience
* Experience in engaging with stakeholders to analyse and define changes to an EDMS to accommodate changing project requirements.
* Use of workflows within an EDMS.
* Experience working in a site environment an advantage.
* Willing to learn and become proficient in Information Management
Additional Information
#LI-KL1
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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