Client Services Director | 25+ Years Recruitment Excellence | Strategic Business Partner
Our client is seeking an experienced Executive Assistant and Office Manager to provide high-level support to their Managing Director whilst overseeing the daily operations of their office environment. This dynamic position requires a highly organised, discreet professional capable of managing sensitive information and multiple priorities.
Key Responsibilities
Executive Assistance to MD:
* Proactively manage the MD's diary, optimising schedules and preventing conflicts
* Coordinate, schedule, and manage internal and external meetings, including agenda preparation, document compilation, and participant communications
* Manage correspondence on behalf of the MD, screening calls, inquiries, and requests with appropriate handling
* Serve as the primary liaison between the MD and internal/external stakeholders
* Arrange travel and logistical requirements for the MD
Office Management:
* Oversee efficient office operations, maintaining equipment functionality and supply levels
* Liaise with internal stakeholders, potentially managing calendars and coordinating schedules for seamless operations
* Support business logistics functions through coordination with suppliers, vendors, and internal departments
* Manage meeting and event logistics, including technical setup, breakdown, and catering arrangements
* Maintain highly sensitive company documents and information with strict confidentiality and discretion
* Implement and oversee document management systems with appropriate storage, backup, and retrieval protocols
* Ensure compliance with data protection regulations and company policies
Team Support and Additional Duties:
* Provide administrative support to team members as required
* Support ad-hoc projects and tasks as directed by the MD
* Identify and recommend opportunities for improving office efficiency
* Proven experience as an executive assistant or in a comparable role
* High proficiency in Microsoft Office Suite and office management tools
* Exceptional organisational and multitasking abilities
* Demonstrated ability to handle highly sensitive information with utmost discretion
* Strong written and verbal communication skills
* Personable, flexible approach with excellent interpersonal skills
* Willingness to undertake diverse tasks as business needs dictate
* Strong accountability mindset with excellent follow-up on delegated tasks
* 28 days annual leave (inclusive of bank holidays)
* Competitive Salary depending on Experience
How to Apply
Interested candidates should submit their CV and a cover letter detailing relevant experience to Emma Baylis at Select.
Our client is an equal opportunity employer and welcomes applications from all qualified candidates.
Job Details
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Administrative, General Business, and Strategy/Planning
* Industries: Manufacturing and Office Administration
#J-18808-Ljbffr