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Administrator (HR & Payroll), Grangemouth
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Client:
Location:
Grangemouth, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
4721b3a6749e
Job Views:
3
Posted:
29.06.2025
Expiry Date:
13.08.2025
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Job Description:
Petroineos Terminal About Us Petroineos is Scotland¿s biggest and newest fuel import and distribution Terminal. Ideally located in Grangemouth, the Terminal Road Station hosts approx. 500 vehicle movements daily supported by a Tank Farm and Jetties, providing shipping and storage support to the 24/7 operation. We are seeking a HR & Payroll Administrator to join our newly established Terminal team at Grangemouth on a permanent basis. About the Role This role is responsible for the provision of HR and Payroll administration to the Terminal. Ensuring accurate and timely processing of payroll, maintaining the HRIS, support the administration and coordination of Terminal recruitment activities and support the delivery of site communications, as directed by the HR Manager. Key Accountabilities Payroll Administration
1. Process monthly payroll accurately and on time, including new starters, leavers, and changes
2. Maintain payroll records and ensure compliance with statutory requirements
3. Liaise with finance and external payroll providers as needed
4. Manage pension contributions, benefits, and deductions
5. Prepare payroll reports and respond to payroll-related queries
HR Administration
6. Maintain and update employee records in the HR system
7. Support the onboarding and offboarding process, including contracts, right-to-work checks, and exit interviews
8. Assist with recruitment administration, including posting job ads, scheduling interviews, and preparing offer letters
9. Monitor and manage employee absence records, including sickness and holiday tracking
10. Provide reporting data in support of KPIs, Gender Pay Gap Reporting and any other statutory reports as required
11. Support the coordination of occupational health appointments
12. Transactional support for the maintenance of HR, Payroll and benefits contracts
Compliance and Reporting
13. Ensure compliance with employment laws and internal policies and procedures
14. Prepare HR reports and metrics for management
15. Assist with audits and ensure data accuracy and confidentiality
16. Act as a point of contact for employee queries regarding HR and payroll matters
Special Features of the role General administrative support as required by the Terminal Manager.Am I a fit for the role? We are keen to hear from candidates who possess the key skills, experience and behaviours required to support the Terminal. If you enjoy working in a small team, supporting your colleagues and utilising your technical expertise then we want to hear from you! We also require candidates to demonstrate the following skills and experience: Required
17. Proven experience in HR and payroll administration
18. Knowledge of payroll software (e.g., Sage, ADP, Xero) and HRIS systems
19. Strong understanding of employment law and payroll regulations
20. Excellent attention to detail and organizational skills
21. Ability to handle sensitive information with discretion
Salary and Benefits The salary for this role is up to circa £36k dependent on experiencelevel. In addition, we also offer:
22. 34 days annual leave
23. Scottish Widows Pension with generous Company contribution
24. Private Health Care (BUPA)
25. Cycle Scheme
26. Employee Discount Scheme¿ Blackhawk Network (BHN)
27. Employee Assistance Program (Health Assured - Wisdom)
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