Job Title: Document Administration Project Assistant
Location: Canary Wharf (5 days per week in office)
Industry: Oil and Energy, Trading and Shipping
Start Date: Beginning of July 2025
Role Overview:
Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.
The Port Agency & Document Administration Team supports the trading and operations teams on port agency, in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.
Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.
Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.
Responsibilities:
1. Provide administrative support by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
3. Fulfill contractual obligations related to cargo insurance certification.
4. Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.
Qualifications:
1. Proven organizational skills and ability to prioritize workload.
2. Excellent attention to detail.
3. Strong self-motivation.
4. Effective written communication skills.
5. Experience working in a corporate environment.
6. Experience with IT systems.
We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability.
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