Job Description
Do you thrive at the centre of a fast-paced FMCG business, bringing structure, pace and control to a high-energy environment?
Are you confident supporting senior leaders while seamlessly running a busy office operation with commercial focus?
Ready to be the calm, proactive force that keeps people, priorities and performance aligned every single day?
MacGregor Black are partnering with a market-leading, fast-paced FMCG organisation on the search for an experienced Office Manager & Personal Assistant.
This is a pivotal role within a high-energy, commercially driven FMCG environment where pace, agility, and operational excellence are critical. You will be responsible for ensuring the smooth and efficient running of the office while delivering high-quality, proactive PA support to senior leaders.
Operating at the heart of the business, you will create structure and organisation in a fast-moving setting, enabling leaders to remain focused on strategic priorities. You will oversee day-to-day office operations, coordinate key activities, and act as a central point of contact across multiple internal and external stakeholders.
This role requires a highly organised, detail-oriented professional who thrives in a dynamic FMCG environment where priorities can shift quickly, and responsiveness is essential.
Key Responsibilities:
* Provide high-level PA support to senior commercial and operational leaders.
* Manage complex and constantly evolving diaries, prioritising effectively within a fast-paced FMCG setting.
* Organise meetings, prepare agendas, circulate papers, and take minutes where required.
* Draft correspondence, prepare presentations, and manage inbox communications.
* Coordinate travel, itineraries, accommodation, and expense management.
* Act as a trusted gatekeeper, ensuring leaders remain focused on business-critical activity.
* Oversee the day-to-day running of a busy FMCG office environment.
* Ensure the office remains safe, compliant, efficient, and welcoming.
* Manage supplies, equipment, shared spaces, and housekeeping standards.
* Liaise with facilities providers, contractors, landlords, and service partners.
* Coordinate planned and reactive maintenance, deliveries, and repairs.
* Oversee visitor management, access control, parking, and security protocols.
* Support Health & Safety compliance including risk assessments and first aid coordination.
* Prepare purchase orders and manage office budgets.
* Track spend against cost centres within a commercially focused FMCG environment.
* Support procurement of office equipment, furniture, and services.
* Maintain accurate office records, contracts, and compliance documentation.
* Deliver a professional and seamless experience for employees and external visitors.
* Organise leadership meetings, workshops, town halls, and team events.
* Coordinate catering, logistics, materials, and follow-up actions.
* Support employee engagement and wellbeing initiatives.
* Act as a central point of contact for employee queries and issue resolution.
* Support internal communications and office-wide announcements.
* Anticipate operational challenges within a fast-paced FMCG setting.
* Identify and implement improvements to office systems and ways of working.
* Build strong cross-functional relationships across Commercial, Operations, and People teams.
What We're Looking For:
* Proven experience as an Office Manager, PA, or EA within a fast-paced FMCG or similarly dynamic environment.
* Highly organised with exceptional attention to detail.
* Calm and composed under pressure, with the ability to manage competing priorities.
* Proactive problem-solver who anticipates needs before they arise.
* Strong relationship builder across all levels of an organisation.
* Commercially aware with experience managing budgets and cost centres.
* Confidential and discreet when handling sensitive information.
* Customer-focused with a passion for delivering an outstanding office experience.
This is a 5day at site role.
Salary: £40-45k
For more information, please contact Alice Redmond.