Role Summary
You will be responsible for overseeing daily office operations and will support and lead on a number of administrative, organisational and employee engagement tasks for the office to help deliver operational performance.
The ideal person in this role will be self-driven, organised, resourceful and efficient, and will have the intuition to react with appropriate urgency to emerging situations and be able to complete multiple high-priority tasks efficiently and effectively.
What you’ll be doing
1. Act as a resource and connection point for the office and oversee and support office operations to ensure the office is operating smoothly and effectively.
2. Develop and roll-out agreed office guidelines and procedures and ensure these are adhered to.
3. Play a key role in office layout planning and layout/moves, including desk assignment.
4. Work with IT to ensure all office systems are fit for purpose & meet operational requirements.
5. Manage office budget and expenses.
6. Develop and maintain good relationships with Suppliers.
7. Identify process and office management improvements; implement new systems and solutions.
8. Identify Commercial Opportunities and Developments at a local level.
9. Develop and maintain relationships with local Port Authorities operational & commercial staff.
10. Supporting with client visits.
11. Help to onboard new joiners to the office and arrange training of staff where required.
12. Work closely with senior management and other offices and ensure relevant information is cascaded to appropriate teams as required.
13. Support Senior Management team with ad-hoc tasks as required.
14. Support other CPS offices with staff cover requirements.
15. Ensure accurate and timely production of DA’s.
16. Demonstrate an understanding of company Credit Control requirements.
17. Meet Month End deadline reporting requirements, financial, HR & HSEQ.
18. Additional / ad hoc duties as required to meet the needs of the business.
What we’re looking for
We invite applications from candidates who can demonstrate:
19. Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
20. Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
21. Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
22. Resilience with the ability to persist and adapt;
23. Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
24. Professional integrity and a respect for company values.
Other requirements
25. Strong communication skills, both written and verbal, able to liaise with people at all levels
26. Good problem-solving skills, and able to use initiative
27. Self-motivated, able to work autonomously and exercise good judgment
28. Methodical in approach and highly organised, able to multi-task and prioritise to meet varying demands
29. Professional, with a flexible and positive attitude
30. Good IT skills
31. Experience of working in an Office Management environment
32. Good understanding of Health and Safety and Facilities Management processes and procedures in an office environment
33. Experience in developing and implementing new processes and procedures
34. Experience in overseeing budget
35. Good local knowledge of Ports & Infrastructure.