Executive Administrative Assistant
Abbotsholme is a co-educational, boarding and day school set in a large, beautiful estate on the Staffordshire/Derbyshire border. We are committed to a holistic philosophy of education, striving to nurture and develop pupils' strengths and abilities through excellence in academic studies, superb pastoral care and a unique and broad-ranging extra-curricular programme.
This is a fantastic opportunity for the right candidate to work in one of the most unique schools in the country.
PURPOSE
To provide comprehensive secretarial and administrative support to the Headteacher and SLT in the smooth and efficient running of the school.
DUTIES
Under the direction of the Headteacher, the Executive Administration Assistant will be responsible, in collaboration with other office staff, for all aspects of the day-to-day organisation and administration of the school. Please note that the post holder may be required to work outside of normal school working hours for school events and meetings. This will include ensuring the Headteacher and members of the SLT, as authorised by the Headteacher, are fully supported in all aspects of their work including confidential matters.
The role will include but not limited to:
1. Take ownership for all of the school Calendars ensuring accurate information is available to staff, parents and other stakeholders.
2. Maintaining Student Absence Requests and responding to Parents requests.
3. Assist with communications to Parents.
4. Assisting and leading certain areas of the pupil management system.
5. Set up (after its creation by the Head of Faculty with responsibility for school timetabling) and maintenance of the timetable.
6. Assist with collating and proof-reading pupil school reports ensuring accurate completion before being sent to parents.
7. Assist with planned cover for Reception covering Breaks and Lunch on a rota basis.
8. Assist with diaries and meeting schedules of the Headteacher.
9. Ensure the smooth running of the Headteacher's office including taking calls and messages in the Headteacher's absence, booking appointments at the Headteacher's request, and other adhoc. administration requests.
10. Ensure all communication from the Headteacher's office is of the highest standard.
11. Support with attendance, in line with DfE guidance
12. Ensure that the Headteachers office is extremely well organised and that a strict level of confidentiality is adhered to.
13. Assist the Old Abbotsholmian's with meeting bookings, catering requirements and access to site on the day.
14. Assist the Headteacher with admin support from requests of the Abbotsholme Parents Association.
15. Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact with.
16. To work collaboratively with colleagues and teams within Abbotsholme School, such as Admissions, Teaching, Finance, IT, Operations and the Senior Leadership Team to ensure the smooth running of the school
17. Attend training sessions and meetings as required.
18. Assist the Exams Officer as required
This job description is intended to give the post holder an appreciation of the role and range of duties. It does not attempt to detail every activity and specific goals.
Job Type: – Full time, 52 weeks per year.
Schedule: - Monday to Friday, 8:30a.m. to 5:00p.m.
Work Location - In person
Salary – Competitive depending on experience
Application deadline – Wednesday 21st January 2026 ~ 12noon
We reserve the right to appoint if the right candidate is found therefore early applications are advised
Expected start date: As soon as possible
To apply, please request an Abbotsholme Application form from:
If you have not heard from us within two weeks of the closing date, please assume that unfortunately, on this occasion, your application has not been successful.
Safeguarding
Abbotsholme School is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.
GDPR personal data notice
According to GDPR guidelines, we are only able to process your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health, sex life, or sexual orientation) with your express consent. You will be asked to complete a consent form when you apply and please do not include any Sensitive Personal Data (although this can be included in your covering letter if you wish to do so), remembering also not to include contact details for referees without their prior consent.
Child Protection statement
We recognise our moral and statutory responsibility to safeguard and promote the welfare of all pupils. We endeavor to provide a safe and welcoming environment where children are respected and valued. We will be alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice. The procedures contained in this policy apply to all staff, volunteers and governors.
Because of the nature of the work for which you are applying, this post is exempt from section 4 (2) of the Rehabilitation of Offenders Act (ROA The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and It is not, therefore, in any way contrary to the Act to reveal any information concerning convictions which would otherwise be considered as "spent" in relation to the applicant's suitability for employment. Any such information will be kept in strict confidence and only used in consideration of the suitability of the applicant for such a position where such an exemption is appropriate.
If you are shortlisted for the role, you are therefore required to declare all convictions, cautions or bind-overs you may have, or have had in the past, even if they would otherwise be regarded as "spent" under the Rehabilitation of Offenders Act 1974.'
Equal opportunities
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all colleagues.
Job Type: Full-time
Pay: From £28,000.00 per year
Benefits:
* Company pension
* Discounted or free food
* Employee discount
* Free parking
* On-site gym
* On-site parking
Work Location: In person