Main area PFI Contract Monitoring Grade NHS AfC: Band 4 Contract Permanent: May be required to work some additional out of hours Hours Full time - 37.5 hours per week (May be required to work some additional out of hours) Job ref 435-E002-26
Employer East Lancashire Hospitals NHS Trust Employer type NHS Site Blackburn Hospital, Fusion House Town Blackburn Salary £28,392 - £31,157 Per annum Salary period Yearly Closing 10/06/2026 23:59
PFI Monitoring Officer - Administrator
NHS AfC: Band 4
Job overview
The PFI Monitoring Officer - Administrator is responsible for supporting the PFI Compliance Manager in the monitoring and analysis of the performance of the Trust’s two PFI Contracts in relation to Blackburn and Burnley Hospitals. The post holder will assist in ensuring that all services associated with the PFI contracted properties are provided in compliance with all statutory legislative requirements and for ensuring that the obligations and responsibilities defined under the Project Agreements are met.
The post holder will support the relationship between the Trust and its respective PFI Partners and will ensure that the performance, risks, reporting and variations to the contracts are all monitored effectively so that value for money and continuous improvement is achieved.
Main duties of the job
As a PFI Monitoring Officer - Administrator in the Estates & Facilities Directorate the post holder will play a key role in the monitoring and delivery of a range of functions in developing partnership working with the Trust PFI partners, at both Blackburn and Burnley sites, with an overall aim to enhance the patient, staff and visitor experience for the organisation.
The post holder will provide monitoring advice to the PFI Contract and Performance Lead, PFI Compliance Manager and PFI & Estates Officer and ensure that the Trust’s property PFI portfolio is monitored in an efficient and cost-effective manner.
Actively administer all the contractual correspondence to include variations, small works etc and to liaise with internal and external stakeholders.
Effective maintenance of accurate records and management of archived library systems.
Performance Monitoring
1. Monitoring and auditing of statutory and Approved Code of Practice (ACOP) documentation in accordance with the Health and Safety and contractual requirements.
2. Monitor, audit and ensure that the PFI partners draw up and maintain an effective risk register for each of their respective site's which will then form an integral part of the Department/Trust risk register.
3. Monitor and frequently audit the planned preventative maintenance system including the monitoring and reporting of maintenance efficiency and performance in relation to the Trusts responsibilities within all PFI properties.
4. Ensure that services provided by the Trust PFI partners are appropriate and continuously developed to contribute to the overall performance of the Trust.
5. Ensure that monitoring arrangements for compliance matters are robust and transparent.
6. Ensure that robust mechanisms are in place to regularly monitor performance against contractual requirements.
7. Provide data and relevant information to the PFI Contract and Performance Lead, PFI Compliance Manager and PFI & Estates Officer to allow continually and active benchmarking and performance monitoring of the PFI estate against other NHS organisations and develop networks to ensure that the Trust is continually working towards best practice in the operation of its PFI estate.
8. Carry out regular detailed audits to ensure contractual compliance and statutory legislation.
9. The ability to interpret PFI performance information and translate that information into an understandable/workable format for the PFI Contract and Performance Lead, PFI Compliance Manager and PFI & Estates Officer, PFI service providers and non-technical colleagues.
10. Understand fully the inter-relationship between various disciplines that makes up the PFI portfolio.
11. Recognise potentially hazardous situations and be able to take appropriate corrective action.
12. Be the lead for monitoring and the administration of the car parking database for the Trust.
13. Actively participate in a monthly review of the PFI Paymech submissions for both sites. Collaborate with relevant teams to verify the accuracy and completeness of the submissions.
Administrative Responsibilities
1. Act as first point of contact for the PFI Office and provide comprehensive administrative support as required.
2. The post holder will attend meetings and when appropriate take formal minutes to record the progress and development of specific projects.
3. Analyse, interpret and compare multifaceted complex date to produce and present reports.
4. Design and use of spreadsheets and databases using Microsoft packages in respect of effective performance monitoring and contractual correspondence to provide relevant information and reports as required by users and PFI Managers.
5. Attend PFI meetings and maintain accurate notes, manage the PFI management meeting schedule to enable the Trust to meet all of its contractual obligations, undertake administrative functions relating to the PFI contracts.
Person specification
For the role
* Diploma level qualification or equivalent skills/experience
* GCSE Grade 4-9/ C or above in English and Maths or equivalent level of skill or Qualification
* Advanced keyboard skills and analytical skills, understands spreadsheets and databases
* Diary Management and experience of minute taking
* Committed to promoting a positive image of the Trust and the PFI Office
* Flexible attitude and proven ability to work under own initiative and as part of a team.
* RSA II Typing/Word processing
* Experience working within senior monitoring teams in an NHS/PFI environment.
* Knowledge of Information Communications Technology systems
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Equal opportunities employer statement
The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve.
We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.
We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.
The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.
In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.
This cost is not applicable for a Volunteer post
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