Post: Project Coordinator and PA to Assistant Director Finance
Salary: £43,636 per annum
Grade: FRS D
Salary range: £43,636 - £49,961 per annum
Contract type: Permanent
Working pattern: Full-time
Application closing date: 4 PM on Thursday 12 March 2026
London Fire Brigade (LFB) is London's fire and rescue service – one of the largest firefighting and rescue organisations in the world. We are here to make London a safer city. Employing over 5000 people across our operational team (our firefighters), control (our call handlers who answer 999 calls), fire safety and our non-operational team (our team who work behind the scenes to support our front-line services, which includes Fleet, IT, HR, Finance, Procurement, Communications team and many more).
This is an exciting time to join the LFB finance team. We have recently implemented SAP4HANA and SAP Ariba, the first public sector organisation to go live with this cloud-based system.
The Project Coordinator and Personal Assistant position has been created as part of the Finance Services Department's ongoing transformation programme. Integral to the ongoing successful delivery of the Department's portfolio of work, this role reports to the Finance Business Manager and supports the Assistant Director Finance. Through provision of timely inbox and diary management, meeting management, MI reporting production and collation, Project Board scheduling and coordination, assessment of and/or dissemination of time-sensitive board outputs and to be one of the primary interfaces to the Assistant Director and the Finance Services senior leadership team.
The successful candidate will:
Have recent, demonstrable experience as a Project Coordinator or Personal Assistant, including experience of managing executive-level inbox and diary.
Be able to produce written documents, including meeting minutes and reports, to a high standard.
Demonstrate strong communication and inter-personal skills, with the ability to collaborate, influence and communicate effectively with staff across all levels and functions.
Be able to juggle multiple demands, prioritise deliverables and remain calm under pressure whilst providing consistent support for the AD and the Finance team.
Be proficient in Microsoft 365 tools: Outlook, Word, Excel, PowerPoint as well as experience of using web-conferencing/ collaboration tools like Teams and SharePoint.
Further information about the main duties and responsibilities of the role are detailed in the job description.
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
Assessment overview
Stage 1
To apply, please complete the online application, upload a copy of your up-to-date CV and provide evidence to address the following selection criteria:
1. Recent experience of working as a Project Coordinator or Personal Assistant, including experience of managing executive-level inbox and diary.
2. Well-developed communication and inter-personal skills in order to collaborate, advise, influence and communicate effectively with staff across all levels.
3. Experience of produce written documents, including meeting minutes and reports, to a high standard.
4. Evidence of time management, organisational skills and prioritisation of workload.
Please note that we will score the evidence you provide based on the competencies listed in the selection criteria above.
Shortlisted candidates will be invited to attend stage 2.
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted.
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.
Stage 2
Assessment for this role is due to take place week commencing 30 March 2026. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.
Additional information
Benefits of working for the London Fire Brigade
• 26 days' holiday plus bank holidays
• Additional leave between Christmas Day and New Year
• Family (including maternity) leave and emergency support leave
• Hybrid working is available, subject to business need.
• Free access to the Brigade gym
• Use of the Brigade's Medical Adviser/physios/fitness advisers
• Free counselling
• Season ticket loan
• Join social networks including our Equality Support Groups
• Contributory pension scheme
• Cycle to work scheme
• Staff discount scheme including access to Blue Light Card retail and hospitality discounts
• Opportunity to access affordable accommodation
Criminal records check
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a Standard criminal records check. Successful candidate will be required to declare any convictions for offences and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory.