Business Unit Administrator
Location: Coventry| Type: Full-time / Part-time (Flexible working available)
Package: Competitive Salary+ Health Shield + Pension + Benefits
About the Role
We’re looking for an organised and proactive Business Unit Administrator to support the smooth day‑to‑day running of our Business Unit. This is a varied role covering general administration, HR admin, support, and team coordination. This role is ideal if you are a confident self-starter who thrives in a busy environment, and takes pride in organisation and variety in your work.
We welcome applications from candidates looking for full‑time, part‑time, or flexible working hours. The role is based in Coventry and will require you to be in the office most days as we need you to feel part of the team and our culture.
What You’ll Be Doing
General Office Administration
1. Provide daily administrative support to the General Manager and team.
2. Manage meeting room calendars and ensure rooms are prepared for meetings.
3. Monitor and order office stationery and supplies.
4. Schedule meetings, appointments, and travel for the BU General Manager.
5. Maintain organised physical and digital filing systems.
6. Support the planning of team events, meetings, and training sessions.
7. Assist with BU and company policy and process compliance.
HR & Recruitment Support
8. Work with the recruitment team and hiring managers to arrange interviews.
9. Administer the eLearning platform, assign training, and produce reports.
10. Maintain employee files and HR documentation (with support from the HR Business Partner).
11. Support onboarding for new starters.
Team Support
12. Provide cross‑team support during busy periods.
13. Ensure compliance with IBMS and local operational procedures.
About You
14. Level 2 Maths and English (or equivalent).
15. Highly organised, able to juggle multiple tasks and priorities.
16. Strong written and verbal communication skills.
17. Approachable and confident dealing with colleagues at all levels.
18. Excellent attention to detail and accuracy.
19. Strong IT skills (especially Excel, Outlook, Word).
20. Able to handle confidential information professionally; HR experience is a plus.
21. A team player who can also work independently and take initiative.
22. Proactive in suggesting improvements to processes and ways of working.
Why Join Actemium?
23. Flexible working options (full‑time or part‑time).
24. Supportive team environment.
25. A varied role where you can make a real impact on team performance and day‑to‑day operations.
26. Actemium is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
About us.
Actemium M&E, part of the VINCI Energies group, delivers safe, sustainable, and innovative Mechanical & Electrical (M&E) engineering solutions across a wide range of sectors. Our expertise covers project management, design, installation, and maintenance of M&E systems for a diverse range of blue-chip and industrial clients nationwide.