Overview
Our client, a well-established distributor of industrial products, is expanding through new product lines and acquisitions—and they’re looking for an Administrative Coordinator who thrives in a small, fast-paced business environment. This is your chance to be the operational backbone of a growing team—someone who keeps everything organized, delivers excellent service, and ensures nothing falls through the cracks.
Benefits & Extras
* Monday–Friday schedule, 8:00 AM–4:00 PM, no weekends or travel
* Laid-back, family-friendly atmosphere where teamwork matters
* Stable company experiencing steady growth and long-term success
* Hands-on role with a mix of administrative, customer service, and support tasks
* Direct access to leadership and visible impact on daily operations
* Please note: No health insurance offered due to company size
Compensation
Compensation: $20–$25/hour
What You’ll Be Doing
* Manage daily office operations to ensure smooth workflow and communication
* Handle incoming calls and customer inquiries with professionalism
* Prepare quotes, purchase orders, and invoices with accuracy and attention to detail
* Communicate with vendors and suppliers to track orders and resolve issues
* Maintain records and assist with QuickBooks entries
* Use Mac-based systems for order tracking and administrative tasks
* Take initiative to identify and solve problems proactively
What You’ll Need to Be Considered
* Proficiency with Mac OS and comfort learning new systems
* Strong phone communication and customer service skills
* Exceptional organization and attention to detail
* Self-starter who thrives in a fast-paced, small-team environment
What Could Set You Apart
* Experience with quoting, purchase orders, and invoicing
* Experience with QuickBooks
* Vendor Management and Order Tracking experience
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