Administration and Attendance Officer
Location: Felix Primary School, Felixstowe IP11 9ED
Salary: FTE £25,583.00 - £25,989.00 per annum – Pro rata £21,348.60 – £22,073.29 per annum, including an allowance for holiday pay
Vacancy Type: Permanent, term time plus 2 week, 35 hours a week.
About the role
We are looking for a hard‑working and enthusiastic person with high standards and the ability to communicate and interact effectively with others. The successful applicant will maintain and monitor student attendance, arrange meetings, and provide efficient administrative and secretarial support to the Safeguarding Team, including overseeing Reception.
Specific responsibilities
* Maintain the school attendance register by checking that daily attendance records are input electronically by form tutors and class teachers and following up as appropriate for missing marks.
* Identify missing marks and unexplained absence at registration periods and contact parents to identify reasons for non‑attendance as necessary.
* Follow up unexplained absence, liaising with the safeguarding team and Heads of Year.
* Manage and deal with calls on the school absence line.
* Code attendance records with received absence notes from parents including requests for absence due to family holidays.
* Manage Student Reception – deal with general student enquiries, triage students for Pastoral Support Assistants.
* Prepare letters, reports, memos and other documents promptly and efficiently.
* Provide the Safeguarding Team with all aspects of administrative support, keeping accurate records of incidents and reporting incidents to Suffolk County Council as required.
* Admin for Reception admissions and mid‑term student transfers from other schools.
* Receive and relay promptly any telephone or other messages, dealing as appropriate with routine enquiries.
* Liaise, as required, with members of staff and external organisations.
Qualifications
Experience of working with school management systems would be an advantage.
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