Document Controller & Site Administrator
đź“Ť Location: Shepherds Bush
đź’° Salary: ÂŁ40,000 - ÂŁ45,000 + Benefits Package
đź“… Type: Full-time, Permanent
Are you an experienced Document Controller with a strong administrative background in the construction sector? We’re working with a leading building services contractor seeking a motivated and organised professional to join their growing team across various London-based projects.
This is a key role supporting both the Project Manager and Operations Director, where you’ll be the central point for document management, office coordination, and administrative support. The ideal candidate will have a strong team ethic, excellent communication skills, and the ability to work independently in a fast-paced site environment.
🔧 Key Responsibilities:
Manage and maintain document control systems, including uploading technical drawings, submittals, RFIs, and commissioning certificates.
Monitor, track, QA check, and distribute documents through client platforms (e.g.,Viewpoint, Asite, SharePoint).
Maintain and update project filing systems in line with company protocols.
Establish and manage trackers for project documentation and progress reporting.
Support site administration: ordering stationery, PPE, handling correspondence, and booking deliveries.
Compile reports for monthly client updates and assist with Health & Safety packs.
Manage team training/competency matrix and arrange training as required.✅ What We’re Looking For:
2–3 years’ document control experience on construction sites.
Strong working knowledge of electronic document control systems (Viewpoint, Asite, SharePoint, etc.).
Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
Strong attention to detail, good time management, and prioritisation skills.
Reliable, self-motivated, and able to work under minimal supervision.
Excellent written and verbal communication skills.🎯 What’s on Offer:
Annual Leave
Pension scheme
Opportunity to work on large-scale, high-profile construction projects
Supportive and collaborative working environmentđź“© Ready to apply?
Send your CV or get in touch for a confidential discussion about the role