I'm looking for an experienced independent bookkeeper or virtual finance manager (remote) to set up and manage bookkeeping systems for two separate companies — one based in the UK and one in Dubai.
The role involves full setup, ongoing monthly bookkeeping, invoice management, payment chasing, and consolidated reporting, without giving either accountant real-time access to my financial data.
What I need
* Initial Setup (One-time Project)
* Recommend and implement cloud accounting software (likely Xero or QuickBooks) for each entity.
Connect bank feeds for UK and Dubai accounts.
Create invoice templates and automated invoice reminders.
Set up payroll integrations for each entity (if applicable).
Establish bank reconciliation processes and automation rules.
Liaise with both accountants for initial setup requirements.
Setup fee: Fixed project fee, payable 50% upfront and 50% on completion.
* Ongoing Monthly Retainer
Send invoices for both entities.
Liaise with clients and chase overdue payments when required.
Track all incoming payments and reconcile bank transactions for both entities.
Match invoices against payments received.
Check monthly revenue vs. bank inflows.
Manage staff payments/payroll.
Prepare monthly P&L reports for each entity plus a consolidated group summary.
Provide an aged receivables report (list of unpaid invoices).
Monthly fee: Flat retainer, invoiced in advance. Any work outside agreed scope billed at pre-agreed hourly rate.
* Year-End Handover
Prepare year-end reports for UK accountant and Dubai accountant separately.
Liaise with each accountant to provide only the required reports — no real-time access.
Requirements
Proven experience with multi-entity and multi-currency bookkeeping.
Strong knowledge of both UK accounting principles (including VAT) and UAE accounting requirements.
Proficient in Xero or QuickBooks Online.
Highly organised, discreet, and able to work independently.
Confident handling client communications around invoicing and payment chasing.