Office Administrator / Business Support
Full-Time | Up to £28,000 per annum | Monday–Friday | No Weekends
Paul Kingham Lettings is seeking a highly organised, proactive, and confident Office Administrator / Business Support professional to join their busy lettings and property management team. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and has strong communication and administrative skills.
Why Join?
* Competitive salary up to £28,000 per annum
* Monday to Friday working – no weekends
* Paid bank holidays
* 25 days annual leave plus bank holidays
* Varied, responsible role within a professional property environment
Main Responsibilities
* Provide day-to-day administrative support to the Lettings Director
* Manage diaries, tasks, and operational systems efficiently
* Raise, monitor, and follow up contractor work orders
* Upload invoices, bills, safety certificates, and documentation to systems
* Handle landlord/tenant correspondence, post, and filing
* Manage office keys, viewing arrangements, and records
* Assist with property portal enquiries and viewing bookings
* Monitor compliance items such as safety certificates and memberships
* Keep property listings, records, and website information up to date
* Coordinate tenant move-ins and move-outs including utilities and welcome packs
* Plan property visits and liaise with tenants and staff
* Assist with marketing materials, advertising, and occasional social media
* Maintain GDPR compliance and accurate documentation
* Support general office operations, auditing, and record keeping
Ideal Candidate
* Excellent communicator – open, professional, and confident
* Highly organised with strong attention to detail
* Able to multitask and prioritise effectively
* Professional, proactive, and reliable
* Previous property, lettings, or strong administrative experience preferred
* Comfortable using office systems and managing compliance processes
Working Hours
* Monday to Friday: 09:30 – 18:00
* 1-hour lunch break
* No weekend working