About 6a architects
An exciting opportunity has arisen at 6a architects for an energetic and self-motivated Studio Coordinator to join the small but effective operations team. This is a varied and busy role for an energetic and proactive person.
6a architects was founded by Stephanie Macdonald OBE RA and Tom Emerson OBE RA in a is best known for its contemporary art spaces, educational and residential projects, often applying radically sustainable practices to sensitive historic settings. Work includes the critically acclaimed South London Gallery, the contemporary art centre Raven Row, Churchill College, Cambridge, and the Stirling prize nominated studio for photographer Juergen Teller.
The practice numbers around 25, comprising a team of highly skilled thinkers, designers and makers with multiple nationalities and languages and a shared curiosity and passion for architecture, arts and learning. The practice is structured around a senior team, who oversee project architects and assistants.
We are looking for a proactive individual who can move between catering for the day-to-day needs of a studio and working towards longer-term strategic goals for the practice. They will be an informed ambassador for the Studio, with a welcoming attitude, and the ability to be the first point of contact for clients, suppliers and consultants. Attention to detail throughout is valued and part of the culture of the Studio.
Role responsibilities
* Welcoming clients and visitors to the studio and organising, booking and preparing the meeting room.
* Answering, responding to and forwarding incoming calls, emails and post, jointly with the Executive Assistant (EA).
* Restocking office supplies (stationery, fruit, cleaning supplies etc.).
* Managing the purchase of samples and the organisation of the sample library.
* Coordination of studio CPDs, talks and lectures, trips and social events.
* Minute taking.
* Supervision of tidying the studio and contract cleaning.
* Development of office systems with the Operations Director.
* Coordination and maintenance of studio infrastructure and working spaces.
* Oversee/implement health and safety policy and fire safety assessment.
* Management of telephone and alarm systems.
* Liaising with external IT support.
* Manage printer contract and liaise with printer leasing company whenever needed.
* Track hard copy information resource of:
* Insurances,
* Fire safety policy,
* Professional subscriptions,
* Portfolios and CVs,
* Software licences.
Personal Specification
* Essential - Excellent communication and people skills
* Essential - Experience in administrative work
* Essential - Proficiency with computers, Microsoft Office and Excel
* Essential - Accuracy and attention to detail
* Essential - An organised, flexible and proactive approach to work
* Essential - Time management skills
* Essential - A considerate nature and ability to deal with confidential information with discretion and warmth of character
* Essential - Calm, effective and positive approach to stress in the studio
* Essential - An understanding of basic financial tasks such as petty cash administration and reconciliation
* Desirable - An interest in the arts, in particular contemporary architecture and/or visual arts
* Desirable - Proficiency in Adobe InDesign
Working Hours
The Studio Coordinator will work Monday-Thursday 9am-5pm, though there is reasonable flexibility. The salary listed is pro-rated for these working hours.
Job Types: Full-time, Permanent
Pay: £25,000.00-£30,000.00 per year
Work Location: In person