Job overview
The Events Manager represents the public face of My Charity, University Hospitals Sussex (UHS) based at Sussex Annexe, in Kemp Town, Brighton, plus travel to all sites as part of the Fundraising Team across the Trust’s region. You will be responsible for managing a portfolio of fundraising events, building support and increasing donations and event participation through excellent donor stewardship. The post holder will work within the Fundraising team to lead the development of key events.
Main duties of the job
·As an Events specialist, you will analyse, produce and manage a portfolio of high Return On Investment events for the charity
·Develop an informed events strategy developing both the income and awareness profile of the charity across the next three years
·Assess market trends and analysis and define a new generation of systems
·Provide a strong risk assessment framework which incorporates key health and safety legislation, using DATIX and EVOTIX.
·Provide a comprehensive and professional donor journey for supporters.
·Work closely with the Fundraising Assistant to ensure robust and timely systems to process and thank attendees and participants quickly and accurately.
·With support from the Communications team, generate timely content for social and traditional media coverage of events and supply high quality photographs
Working for our organisation
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Main duties and responsibilities
· As an Events specialist, you will analyse, produce and manage a portfolio of high Return On Investment events for the charity
· Develop an informed events strategy developing both the income and awareness profile of the charity across the next three years
· Assess market trends and analysis and define a new generation of systems
· Provide a strong risk assessment framework which incorporates key health and safety legislation, using DATIX and EVOTIX.
· Provide a comprehensive and professional donor journey for supporters.
· Work closely with the Fundraising Assistant to ensure robust and timely systems to process and thank attendees and participants quickly and accurately.
· With support from the Communications team, generate timely content for social and traditional media coverage of events and supply high quality photographs
· Effectively follow all appropriate protocols and policies for the handling donations and the accurate recording of supporter information. Work with the Fundraising Assistant to ensure all relevant information is recorded in line with the Data Protection Act 2018.
· Work closely with the rest of the Fundraising Team (Fundraising Assistant, Community Fundraiser and others) to ensure a seamless donor experience for all supporters and where necessary coordinate cover at events.
· Present accurate progress reports and fundraising updates at meetings as appropriate, including reporting to Charitable Funds Committee and the Corporate Trustee.
· Share knowledge, skills, and areas of expertise with other members of the team.
· Understand and advise staff on all relevant event policies and processes.
· To be the lead for training staff and volunteers on event management.
· To be the lead on high-value Trust-wide events, such as Staff Conference and STAR Awards, working with external partners including Divisional leads from Communications, Procurement and Finance.
· Responsible for monitoring, analysing, and reviewing performance of fundraising activities to ensure effectiveness; and to provide relevant data and insights to inform plans and strategy
· Willing and able to work flexibly, with travel between hospital sites and to external contacts.
· Attend events which may fall out of regular office hours.
· Maintain excellent, co-operative and supportive relationships with hospital staff, volunteers and staff from charities supporting the hospital, including at the most senior level across the board.
· Carry out any other reasonable duties commensurate with the role and delegated or requested by the manager or supervisor, as required.
· The role will involve regular contact with high-net worth individuals, senior business leaders, celebrities, the music industry and Members of Parliament.
Learning and development
· Attend mandatory training updates as required.
· Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process.
· Achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
· Identify own learning needs and jointly plan training requirements with your line manager
· Participate in the Trust’s appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service.
This is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.
Person specification
Essential
Essential criteria
1. Professional membership of the Chartered Institute of Fundraising
2. Educated to a degree level or equivalent.
3. Experience of events fundraising.
4. Advanced understanding of health and safety legislation, event risk assessment and management principles and legislation.
5. Experience of delivering excellent donor stewardship.
Desirable criteria
6. PRINCE2 qualification
7. Project management qualification
Equality, Diversity and Inclusion
Essential criteria
8. Evidence of having undertaken own development to improve understanding of equalities issues
9. Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications