Estate Agent Receptionist (Toomebridge Office)
Position: Full Time
Salary: TBA (Depend on Experience)
McAteer Solutions require a versatile and responsible Estate Agent Receptionist to join their fast paced Toomebridge office. The successful candidate will report directly to our Director Olga McAteer.
Job Purpose & Responsibilities:
Reporting directly to the Director; the Estate Agent Receptionist will be responsible for performing a variety of tasks across the general running of the business, assisting in daily office needs and monitoring the company's general administrative activities. The use of all computer management systems, digital diaries, CRM databases, SAGE 50 accounts package, in-house computer systems, Excel and Word. With knowledge of a digital telephone office system.
The successful candidate will have a vibrant and professional personality; with the ability to perform an extensive range of tasks which will enable you to deliver in a fast paced and dynamic working team environment.
We are an energetic and fast growing modern business with fantastic opportunities on the horizon. The successful candidate will be hugely responsible for; liaising with clients, collaborators, general public, team members, clients and other working partners across Northern Ireland.
Responsibilities: Updating SAGE 50, updating all internal computer systems/databases/CRM system, reception duties; to take responsibility for scheduling including setting up travel, meetings, organising events, diary logs, appointment logs; liaising with solicitors, surveyors, buyers/sellers and other appointments when required plus any other office duties required.
Communication Liaison: To provide a warm greeting to guests, general public, clients and working partners of McAteer Solutions and ensure that they are well looked after when they are with us; either in person or on the telephone. Where required, screen phone calls, open and sort mail, summarise reports, emails, notifications and enquiries from our website/property portals and CRM system. Alongside other team members while working together as a team on all of the above.
Information Preparation: To help prepare and format information for internal and external distribution. Where required support with writing letters, emails, compile data for reports, create presentations, write reports, edit, proofread and other information preparation tasks.
Record Management: To maintain company records. To set up and maintain both the electronic and paper filing system.To ensure that the company is in compliance with all applicable record-keeping requirements and GDPR. Alongside all Estate agency rules, regulations and internal/external practices.
Discretion: To protect the confidentiality of all information that is shared. To maintain confidentiality and exercise discretion in every aspect of this role at all times.
Education/requirements: GCSE: English and Maths Grade A-C, NVQ Level 3 Qualification in Business Studies, Desirable: 2 years work experience in a similar role. Along with use of SAGE 50 accounts package and a CRM system.
Essential: Minimum of 2 years work experience along with use of SAGE 50 accounts package. Desirable. Experience in a similar role within an Estate Agency practice. Minimum: 2 years practice.
At McAteer Solutions we have extremely high standards with regards our reputation, credibility, work standards, passion, drive and everything we do for our clients is with the upmost discretion and confidentiality. This is why we stand out against our competitors and we benchmark ourselves at a very high standard - which we will continue to build on everyday. We deliver excellence because we are a small company - which allows us to spend time on our clients/customers business needs - everything we do is for our clients across every division. That is what makes us different. If you would like to work for us we would love to hear from you. Please forward your CV to Closing date for CV's: Friday 27th February 2026 at 5pm.
Offices: Belfast, Toomebridge, Derry, Armagh London
Job Type: Full-time
Pay: £24,420.00-£34,627.72 per year
Work Location: In person