Equans is looking for a FM Scheduler to join our team at Broomfield Hospital in Chelmsford a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary, paid overtime and benefits package.
This is an onsite role.
Are you proactive, inquisitive and have an eye for detail? Are you a confident communicator who can build strong relationships with stakeholders. Do you have an interest in data and previous experience within the FM industry and using CAFM?
The role of the FM Scheduler is to schedule Planned Works within SLA deadlines, coordinate follow on works whilst assisting with other onsite deliverables. The post will report directly to the Senior Operations Manager. In doing so, you will ensure that the CAFM systems are fit for purpose, properly set-up and maintained and that the FM team will be trained to make best and appropriate use of the systems installed. The FM Scheduler will ensure that the required records are issued and returned for audit and compliance purposes and to ensure that the reporting process will prove collaborative and robust.
The role holder will be instrumental in ensuring PPMs, Follow on works and Reactive works are completed within contractual SLAs and the associated records are received within appropriate timescales. To reduce deductions they will be required to accurately monitor workflow and escalate any issues.
What will you deliver?
1. Establish and maintain good working relationships with all CAFM system users and other staff, in support of their reporting requirements
2. Ensure completion of PPM & Reactive Works activity within SLAs
3. Administer Shift roster and keep updated for Leave and absence
4. Monitor and provide labour analysis stats to SLT for workforce
5. Review PPM planners and advise of discrepancies
6. Provide ad hoc data analysis and report on key CAFM data
7. Ensure relevant, contract-specific system documentation is created and maintained
8. Create and Update necessary PPM paperwork for audit and compliance requirements
9. Maintain Master tables, generate PPM schedules, publishing reports to users
10. Support CAFM Manager with maintaining Asset and PPM data
11. Undertake CAFM Super-user role to support the installation of PDA software and PDA management, etc
12. To provide cover where required to the site Admin team to liaise with subcontractors to arrange site attendance for PPM & Reactive works and obtain appropriate paperwork following completion. Raise and manage Purchase Orders
13. Provide departmental cover when required
14. Collaborate and co-operate with work colleagues, representatives, and users of the facilities to deliver a customer focussed service. Leading the development and achievement of the goals and aims set for the services
What can we offer you?
On offer is a competitive salary and benefits package, which includes;
15. 24 days annual leave (+ public holidays)
16. Life Cover equivalent to 2 times annual salary
17. Employee discount shopping schemes on major brands and retailers
18. Gym membership discounts
19. Cycle to work scheme
20. Holiday purchase scheme
21. 2 corporate social responsibility days per year
22. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
23. Attractive Employee Referral Rewards Scheme
24. Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
25. 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
26. Excellent communication skills to all levels of the business and stakeholders
27. Excellent attention to detail, able to critically review the work of self & others
28. An effective communicator both written & oral ensuring clarity always
29. To plan, prioritise and allocate work to multiple teams and workstreams
30. Self-disciplined and able to work on own initiative
31. Flexible and adaptable approach to work always looking for innovation and continuous improvement
32. Experience in a similar environment working in a similar challenging role
33. Good team player, able to influence others at all levels, in a relatively complex environment based on a matrix organisation
34. Good general education and an advanced level of IT literacy, and excellent mathematical standards Maximo knowledge an advantage
35. Robust experience and knowledge of the FM environment, PFI Services, ideally with demonstrable track record in healthcare
36. Strong communication skills and ability to build successful relationships, internally and externally
37. A strong level of personal drive to deliver sustainable changes in a potentially change-resistant environment
This role includes a DBS Basic check therefore ability to pass is essential
Who are we?
Equans is a world leader in energy services with nearly, employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
Equans 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
Equans is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act.
At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.